Job Title: Senior Executive Assistant

Company: Southern California Food Allergy Institute

Location: Executive Suite; Long Beach, CA

Hours: Full Time; M-F 8:00AM-5PM (Onsite)

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Who We Are:

Founded in 2015, the Southern California Food Allergy Institute (SCFAI) is a cutting-edge research and clinical care center revolutionizing food allergy treatment among the pediatric population. Our Tolerance Induction Program™ is the first of its kind, bringing patients to the point where they can eat whatever they want, whenever they want, without having to worry about any kind of reaction. We have collected more than a trillion data points that allow us to use mathematics and analytics to best understand how we can treat patients with anaphylactic food allergies in the safest way possible.

Why SCFAI?

The Southern California Food Allergy Institute is home to many innovative thinkers, problem solvers, and passionate leaders. The work we do is truly life-changing for our patients and their families; each member of our team will experience how their role supports our mission! SCFAI provides a challenging and rewarding environment where employees’ talents are leveraged, ideas are encouraged and growth is always inspired.

Who Are We Looking For?

We are seeking a Senior Executive Assistant to provide executive, administrative, and development support to the CEO and Executive Suite as well as provide leadership support to the organization’s Administration team. The Senior Executive Assistant serves as the primary point of contact for all internal and external constituencies on all matters pertaining to the CEO, and will act as a liaison to the Board of Directors and Senior Management Team. In addition, the Senior Executive Assistant will also be responsible for leading a team of Administrative Assistants to ensure the successful organization and coordination of projects and communication across the company. The ideal candidate will be self-motivated, highly organized, mission-driven, and enjoy a fast-paced work environment.

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Benefits:

• Health Insurance
• Vision Insurance
• Dental Insurance
• PTO Days
• Paid Holidays
• 401K Plan (matched)
• Professional Development
• Paid Training
• Company Sponsored Events
• Competitive Rates
• Paid Family Leave
• Growth Opportunities

Essential Functions:

• Demonstration of the ability to exercise independent judgment, handle confidential information, and thrive in a fast-paced environment
• Oversees team of Administrative Assistants, ensuring consistent communication, coordination, and service delivery across the organization and individual departments
• Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the Senior Leadership Team, Management Team, and staff.
• Communicates directly and on behalf of the CEO with Board members, donors, and others on matters related to programmatic initiatives as directed.
• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company
• Work closely with Founder/CEO’s Personal Assistant and Administrative Secretary

Required Skills/Abilities:

• Must have strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Must have high-level interpersonal skills and the ability to build relationships with stakeholders, including hospital personnel, board members, and external partners
• Demonstrated leadership experience in effectively guiding and motivating a high-performing team
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Excellent writing, editing, grammatical, organizational, and research skills.
• Ability to work with a broad range of people including major donors, Board members, colleagues of the Founder/CEO and staff, and others.

Education/Experience:

• Must have a Bachelor's degree
• Strong work tenure: 5 to 10 years of experience supporting C-Level Executives
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat

Physical Requirements:

• This position is in an office-setting and requires the ability to occasionally lift office products and supplies, up to 20 pounds.

SCFAI provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws. SCFAI is committed to providing reasonable accommodation for qualified applicants, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act.

Please note that SCFAI has adopted a mandatory COVID-19 vaccination policy for all employees. We believe this approach to be most effective in ensuring the continued safety of our team and our patients, and congruent with the local and national guidance provided to workers within the healthcare industry. Should you choose to join the organization, you will be required to submit appropriate documentation within the first 45 days of employment. SCFAI will make reasonable accommodations due to disability or religious reasons, as required by law. Temporary deferrals may also be requested (i.e. pregnancy or recent COVID-19 illness).