Job Overview

Davies US is looking for a knowledgeable Senior Payroll Specialist to process and manage the company’s bi-weekly and semi-monthly processing of payroll in a timely and accurate manner as well as process and manager associated reporting and analytics. Reporting to the SVP, Human Resources, North America; or specified designee, you will establish policies and processes that ensure accurate calculation of wages, tax withholdings, and company deductions. To be successful in this role, you should be able to use payroll software with accuracy and efficiency, identify any discrepancies not in line with the current wage laws of each state and are trustworthy with sensitive and confidential information. This is a full-time, remote position.

Responsibilities and Duties

Payroll Processing

• Establishes policies and processes that ensure accurate calculation of wages, tax withholdings and company deductions
• In concert with HR teams, ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates
• Ensures proper processing of payroll deductions for taxes, benefits, 401k contributions, garnishments, and other deductions
• Establish internal audit process to identify systemic problems concerning payroll administration and suggestion and/or implement appropriate solutions and improvement were necessary, ensuring Davies is always prepared for external audits
• Prepares and maintains accurate records and reports of payroll transactions including quarterly and year end reporting
• Interprets, apply, and ensure compliance with various federal, state, and local laws
• Monitor changes and remain current on legal, regulatory, or governmental requirements (e.g., wage and hour, garnishments, tax matters, 401k(k) and other compliance areas)
• Assists finance in related reporting and reconciling payroll to the general ledger
• Ensures accurate and on time governmental reporting and compliance
• Preparation, data entry into and maintenance of related payroll spreadsheets
• Issues or reissues physical or replacement checks or direct deposits due to payroll errors or final discharge
• Responds to payroll inquiries from HRBP’s and HR teams, including resolving employee pay issues
• Identifies and recommends improvements to payroll processes and procedures
• Work in concert with auditors for completion of any external payroll audits
• Document standard operating procedures in support of business objectives and coordinate department documentation used for audits and procedures

Special Projects

• Participate in the integration new acquisitions into Davies standard payroll practices
• Conduct ad hoc analyses as applicable
• Plan, coordinate, and manage the deliverables of special projects at the direction of the Senior VP HR and Shared Services team
• Work cross-functionally, internally, and externally, to specify and drive special projects
• Identify, track, and relay project risks; provide updates to appropriate parties
• Other duties or projects as assigned

Experience and Qualifications

• 8+ years of payroll and HRIS experience performing hands-on daily tasks
• Extensive knowledge of the payroll function including preparation, balance, internal control, and payroll taxes
• Solid understanding of accounting fundamentals and payroll best practices
• Payroll Certification, CPP or FPC, highly desired
• Proficient with Microsoft Office Suite or related software
• Proficient with or the ability to quickly learn payroll software, experience with ADP Workforce Now a plus

Knowledge, Skills, and Abilities

• Comfortable working within a high growth ever changing environment
• Strong organizational skills, attention to detail and ability to develop/enhance processes
• Excellent mathematical and calculation skills
• Ability to work independently with minimal supervision
• Excellent time management skills with the ability to prioritize multiple tasks/projects with tight timelines
• Strong analytical and problem-solving skills
• Excellent verbal and written communication skills and ability to write or speak about complicated payroll
• Demonstrate self motivation and ability to succeed in a remote team
• Display discretion with sensitive and confidential information and maintain confidentiality

Essential Requirements

• Must have US work rights
• Knowledge of payroll function including preparation, balancing, internal controls and payroll processes
• Multi-state payroll experience including California

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the individual for this job. Activities, duties, or responsibilities may change at any time with or without notice.

Work Environment and Physical Demands

This role predominantly operates remotely from a professional home-based office environment routinely using standard office equipment such as computers, phones, printers, photocopiers, and scanners and requires prolonged periods of sitting at a desk while working on a computer. While performing the duties of this job, the individual will be required to regularly hear and talk. This is a largely sedentary role requiring the ability to sit at a desk, reach outward, use a phone, have use of fingers to operate office equipment such as a keyboard, mouse, phone, printer, copier, and to reach above the head, bend, or stand as necessary.

Position Type and Expected Hours of Work

This is a full time, salary, exempt position. The standard days and hours of work are Monday through Friday from 8:00 AM to 5:00 PM local time.

About Us

With a multinational global team of professionals, Davies Group is a professional services and technology firm working in partnership with highly regulated and leading global insurance businesses. At Davies Group, we support clients to manage risk and operate core businesses to help them transform and grow. We deliver operations, consulting, and technology solutions across the risk and insurance value chain, including excellence in claims, underwriting, distribution, regulation, customer experience, human capital, transformation, and change management.

Diversity and Inclusion

Davies is committed to being a diverse and inclusive workplace. We welcome candidates of all genders, gender identity and expression, neurodiversity, sexual orientation, disability, physical appearance, body size, race, age, nationality, and belief (or lack thereof).

Rewards and Recognition

We embrace innovation and run an annual competition available for all colleagues to submit their ideas. The top 10 finalists travel to the current year’s competition site where they pitch their ideas to our investors. The winner receives funding to bring their idea to life and the runners up receive a reward for their involvement. Some of our colleagues have moved across into brand new positions to further develop their ideas/projects!

Benefits

• Medical, dental, and vision plans
• 401k plan with employer matching
• Paid Time Off, Sick Leave, and Paid Holidays
• Life insurance, short term, and long-term disability plans
• Amazing Executive and Senior leadership as well as fabulous colleagues

Location

Davies US, LLC is currently able to support employees residing in the following US locations: AK, AL, AR, FL, GA, HI, IA, ID, IL (except Chicago & Cook County), IN, KY, KS, LA, MN (except Duluth, Minneapolis, & Saint Paul), MS, MO, NC, ND, NE, NH, OH, OK, PA (except Philadelphia, Pittsburgh & Allegheny County), SC, SD, TN, TX, UT, VA, WV, WI, and WY. If you live in—or are willing to relocate at your own expense to—any of the listed locations, we look forward to your application! If there is a required or preferred location for an open role, it will be listed in the job description. Should your state not be listed, please visit https://davies-group.com/location/ to locate a subsidiary near you.