Job description

• The document control specialist will manage documents (drawings) for the Design & Drafting department. The specialist will be responsible for managing the lifecycle of the documents from creation to storage in accordance with COMPANY standards. The primary job function will be COMPANY project support, which will include communicating with project managers, engineering firms, operations, and other project team members. Responsibilities will include fulfilling drawing requests and checking drawings for accuracy and completeness. In addition to the project-related drawing management, the document control specialist will also focus on researching and importing existing drawings from company server locations into Adept, the Electronic Document Management System (EDMS) used for drawing file storage.

Essential Duties & Responsibilities:

• Work with COMPANY project managers and 3rd party firms on projects to provide drawings as required for project.

• Work with internal design team to provide drawings and design & drafting assistance as required for in-house projects.

• Develop plan and implement drawing migration from multiple server locations into EDMS.

• Respond to internal and/or external information enquiries and provide accurate and timely response to requests for information/records.

• Conduct quality assurance audits on drawing files.

• Collect, retain, retrieve, distribute, and transmit project documents.

Maintain the integrity and standards of all regulated documentation including quality control of documents.

• Drafting & Design support as needed.

• Associates Degree or Technical Degree preferred.

• Minimum 4+ years’ experience in Document Control Administration performing document control duties utilizing (EDMS), preferably Synergis Adept.

• Minimum 4+years’ experience utilizing AutoCAD within the oil and gas industry.

• Proficient in maintaining and processing Drawing and Drawing number Requests for projects with in EDMS.

• Experience in filing and scanning documents into an electronic document management system such as Adept or SharePoint and maintaining files for multiple Engineering projects.

• Ability to maintain a document retention and tracking system which ensures that all relevant documents, permits, correspondence are logged, retained, and responded to as appropriate.

• Solid analytical skills and ability to multi-task with a superior level of attention to detail.

• Effective in working in a team environment – contributing toward individual, departmental, and team goals and objectives.

• Positive attitude, enthusiasm, professionalism, and strong work ethic with high level of integrity and ethics.

• Must be proactive with strong oral and written communications skills.
• Ability to handle multiple assignments simultaneously.
• Ability to be organized, accurate and timely.
• Excellent computer systems skills with working knowledge of computer relational databases, Microsoft Office.
• Strong interpersonal skills required, demonstrating a consistent commitment and ability to work with diverse work groups and individuals.

• Demonstrate flexibility and work collaboratively with other team members to deliver high quality service and meet internal and external client expectations and deadlines.

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AutoCAD 2021
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• Synergis Adept – EDMS

• SHEETWorx

• Microsoft Office Suite (Word, Excel, Outlook, etc.)

EOE*
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Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• document control: 4 years (Required)
• autoCAD: 4 years (Required)
• Sharepoint: 4 years (Preferred)

Work Location: In person

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