Job description

Job Title: Talent Acquisition Coordinator - Rush Oak Park Hospital
Department: Recruitment Services
Shift: 1st
Specialty:
Job Number: 2022-4818
Date Posted: 11/04/2022
Position Type: Administrative/Clerical

Job Qualifications:

Talent Acquisition Coordinator
Rush Oak Park Hospital

Job Summary:
The Talent Acquisition Coordinator works in partnership with an assigned team of recruiters to manage an efficient workflow for successful hiring and pre-boarding process for new employees. Responsible for supporting a pro-active team environment that allows Rush Oak Park Hospital to ensure applicants and managers have a positive experience. Detail oriented with proven customer service skills and strong prioritization capabilities are key. The individual who holds this position exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.
Job Responsibilities:
Responsible for entry, maintenance, and integrity of data in applicant tracking systems.
Maintains candidate statuses and ensures accuracy within the applicant tracking system.
Establishes and develops solid working relations with hiring managers, recruiters, and applicants.
Manages the interviewing scheduling process, including scheduling and confirming all details related to interviews for recruiters, applicants, and hiring managers.
Responsible for all pre-employment activities including initiating background checks, monitoring progress, and providing regular updates to all necessary parties.
Collects and tracks all pre-employment documentation to ensure proper compliance measures are met.
Proactively troubleshoots issues related to employment clearance and takes appropriate steps to mitigate the issue. Resolves issues in a timely manner.
Meets with new hires to execute new hire paperwork including verification of I-9 documentation and license/certification verification (if appropriate).
Conducts fingerprinting for IDPH and UCIA.
Assists with training new staff.
Assists with recruitment fairs and open houses.
Generates applicant tracking system reports for various areas, including the Division of Nursing and New Hire Orientation.
Provides reports as needed.
Covers front desk as needed, which includes greeting visitors and candidates.
Administers pre-employment tests.

Required Job Qualifications:
Associate's degree with a minimum of two years or more of prior administrative support experience required OR five years of specific recruitment administrative support experience required.
A minimum of three years' work experience in a busy, fast-paced environment, preferably human resources, customer service, or hospitality.
Strong customer service skills and experience handling difficult conversations.
Exceptional organizational and follow-through skills.
Ability to work independently.
Ability to handle multiple tasks simultaneously.
Strong sense of urgency, adaptability, flexibility, and resourcefulness.
Ability to communicate effectively with all types of individuals.
Proficiency with the Microsoft Office Suite.

Company Highlights:
Rush was recently ranked among the top 20 hospitals in the nation by U.S. News & World Report.
Rush offers a competitive salary, and valuable healthy living benefits including health, dental and vision to help you maintain and improve your health. Rush also offers several ways to invest in your future.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

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