Job description

Position Title: Temporary Data Entry Clerk (Part Time)

Department: Finance Team

Reports to: Director of Finance

Location: 1757 Waller St., San Francisco, CA 94117

ABOUT THE ORGANIZATION

Safe & Sound is a children’s advocacy organization working to prevent child abuse and reduce its devastating impact on the child, their family, and our entire community.

We have been a pioneer in the field of child abuse prevention, working within San Francisco for nearly 50 years. Recently, the organization has begun to expand its impact working throughout the state of California.

Child Abuse is a complex problem, but a preventable one. Our data-informed approach leverages three primary strategies: we empower children with knowledge and confidence; we support families providing resources and skills; we activate the community and the changemakers within it to create a thriving social safety net for children and their families.

The organization has an annual operating budget of approximately $8 million and is supported by approximately 70 staff, interns, and more than 80 volunteers. Safe & Sound’s headquarters is located in a historic firehouse in the Haight-Ashbury neighborhood of San Francisco, with a second office in the Bayview neighborhood.

Safe & Sound recently merged with The Center for Youth Wellness (CYW), a national leader in the effort to advance pediatric medicine, raise public awareness, and transform the way society responds to children exposed to Adverse Childhood Experiences (ACEs). Founded by California’s first Surgeon General Dr. Nadine Burke Harris, CYW has created a national call to screen, treat, and heal ACEs and toxic stress.

More information is available at: www.safeandsound.org.

OVERALL SUMMARY

The Data Entry Clerk (DEC) will be an integral part of a team that includes the Chief Finance & Operations Officer (CFOO), Director of Finance (DOF), Accounting Manager, Fiscal & Budget Analyst, and Staff Accountant. The DEC is responsible for performing data entry of accounting information such as invoices for payment, double-checking for accuracy, and organizing backup documentation in the cloud.

ESSENTIAL FUNCTIONS

Accounting

• Perform detailed daily accounting tasks in compliance with internal control procedures and other appropriate US GAAP standards and regulatory requirements.
• Manage and process accounts payable and cash disbursements, including, but not limited to:
• Reviewing invoices and employee reimbursements.
• Reconciling credit card statements to supporting receipts/invoices.
• Setting up new vendors, maintaining W-9s and vendor contracts, and updating vendor names and information.
• Digitally filing AP documents/maintain online AP vendor files.

• Provide occasional administrative support.

Undertake other duties as assigned, in both Finance & HR functions.

ESSENTIAL QUALIFICATIONS

• Ability to manually input data efficiently and accurately.
• Meticulous attention to detail.
• Ability and desire to honor the mission and values of Safe & Sound, to interact successfully and collaboratively at all levels of the organization, and to develop positive relationships in a culturally diverse workplace.
• Demonstrated proficiency with Microsoft Excel.
• Sound judgment, integrity, and ethics. Ability and desire to handle sensitive information in a confidential manner. Must be able to tailor appropriate information sharing to relevant audiences given the complexity of work with multiple stakeholders.
• Ability to learn quickly and a desire to learn new skills and software.
• Ability to work independently and on a team.
• Excellent organization skills, ability to successfully manage a large volume of work, meet multiple and often competing deadlines, and respond with flexibility to unanticipated requests.

PREFERRED QUALIFICATIONS

• Previous data entry experience.
• Familiarity with accounting.
• Familiarity with Adobe Acrobat Pro.

POSITION SPECIFICATIONS

• Part-time (20 hours/week).
• Position scheduled to end in 3 months.
• Non-exempt.
• Position will be fingerprinted, and reference checked.

PHYSICAL REQUIREMENTS

• Typical Working Conditions
• Heavy keyboard work
• Remote working environment conducive to handling confidential and secure digital information
• No in office time or travel is required

• Equipment Used
• Computer, phone, fax, copier.

• Essential Physical Tasks
• Extensive keyboarding.
• Light lifting (lift, push, and pull up to 20 pounds unassisted on a regular basis)

This is a temporary (3 months), part-time (not to exceed 20 hours per week), non-exempt position that does not include benefits. The base salary for this position is $26.35 per hour.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Safe & Sound is an equal employment opportunity employer and is committed to workforce diversity. Qualified applicants will receive full consideration without regard to age, race, color, religion, gender, sexual orientation, national origin, or other protected status under applicable law. The Finance team strives to cultivate a team that reflects the diverse population we serve and thus strongly encourages diverse candidates from underrepresented communities to apply, including but not limited to individuals who identify as BIPOC, LGBTQ, persons with disabilities, and veterans to apply.

Qualified candidates should submit a resume and a detailed cover letter to Human Resources at employment @ safeandsound.org.

**Beginning September 15, 2021: Safe & Sound implemented a Mandatory COVID-19 Testing Policy for all staff either to be fully vaccinated or, if they are unable to provide proof of full vaccination for any reason, they must provide weekly documentation on a negative COVID-19 test. This policy accompanies current CDC recommendations for Safe & Sound worksites including wearing masks indoors and maintaining social distancing practices regardless of vaccination status.

Should you be offered, and subsequently accept this position, it is expected that you will abide by this policy, in addition to other organizational policies.

Job Types: Full-time, Part-time

Pay: $26.35 per hour

Work Location: One location

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