Job description

Summary:
Assists with the daily activities of the Finance Department by performing numerous accounts payable processing functions including vendor management, invoice entry, month-end financial work, and reconciliations.

Essential Duties and Responsibilities:

• Review payable invoices for accuracy by matching with the approved purchase order and evaluating the sales or use tax required.
• Accurately process vendor invoices and expense reports by entering the correct department, event categories, and general ledger accounts in compliance with MECA’s Expense and Capitalization policies.
• Monitor and reconcile all credit card activity
• Process all checks received daily by creating a deposit through the Remote Desktop Capture system and correctly distributing supporting documentation to appropriate departments.
• Weekly pay invoices by creating manual checks and ACH files.
• Manage vendor profiles and status to ensure compliance by obtaining W-9, Sales Tax Request, Certificates of Insurance, and ACH forms updating in EBMS system.
• Calculate and reconcile all month-end expense accruals and prepaid expenses.
• Yearly prepare the 1099 file.
• Quarterly prepare the 941N file.
• Quarterly prepare the Turnback Tax file.
• Organize and file all invoices and checks to properly maintain an orderly and accurate filing system.
• Correspond or communicate with Accounts Payable vendors when necessary to correct or modify invoices received.
• Assist with all month-end and year-end processes as needed.
• Perform other tasks as assigned or needed.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Omaha, NE 68102: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounts payable: 1 year (Required)

Work Location: One location

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