Job description
The
Accounts Payable Manager is a key member of the Finance team and reports to the Controller. The primary responsibilities include management of all activities in the accounts payable function. Ensures timely payment of vendor invoices and expense vouchers and maintains accurate records. Manages staff in the day-to-day performance of their jobs and assist with month-end close financial process.
The responsibility of this position is managing specialized work efficiently, with confidence and competence. The position requires above average attention to details, concern for the exact correctness of work, and strong commitment to tasks completed on time. The person in this position will take work seriously, has a strong sense of duty, and is disciplined. A somewhat faster-than-average pace will be the norm for this position. Detailed, specialized work is the major focus. The person in this position will require clearly defined work, responsibilities, and reporting relationships, ongoing and thorough training opportunities to develop expertise and increase confidence, and frequently expressed appreciation of the person’s competence, conscientiousness, and loyalty. The position will provide security in a stable work environment, allowing the person to plan for, focus on and complete tasks on hand. When changes in the nature of the work occur, the person in this position will need direction, training and support. The position will generally be task oriented, requiring someone with a conservative, careful, and cautious approach to work.
DUTIES AND RESPONSIBILITIES:
- Managing staff responsible for performing accounts payable function
- Following company procedures for compliance, coding and processing invoices including grant allocation and ensuring correct G/L account codes are used
- Processing payments (Check/ACH) in accordance with the Agency’s policy
- Perform general accounting activities including reconciliation and analysis of accounts payable account
- Generate reports related to Accounts payable
- Prepares yearly accruals and adjustments for the accounting cycle
- Records payment made via ACH/Wire, as necessary
- Performs vendor reconciliation and manages vendor inquiry
- Maintains and ensures vendor database is accurate and up to date
- Assist with the accurate and timely close of accounting cycle related to Accounts Payable
- Manages the 1099 process
- Assist with other ad hoc duties that may arise
JOB CHARACTERISTICS:
- Unambiguous work direction Completing tasks from start to finish
- Concern for getting work done on time and correctly
- Extremely task-oriented. High standards of quality and accuracy
- Adhering to established guidelines and procedures Requires high degree of information gathering before
- making decision Must be comfortable in making decisions in area of specialty or expertise
- Reserved, factual, formal and sincere communication
- Look to management for direction in areas outside of expertise
- Strong follow-through on delegated tasks and assignments Following established policies and procedures and expects other to do the same
- Leads by example: is the technical expert in the area and does work required of subordinates
EDUCATION, EXPERIENCE, AND REQUIRED COMPETENCIES:
- 5+ years of relevant experience with at least 1 to 3 years supervisory experience.
- BS degree required
- Excellent verbal and written communication skills
- Strong knowledge of general accrual accounting procedures
- Advance proficiency in Excel
- Must possess a willingness to learn and grow to meet the changing requirements of the job
- Must be highly organized, detail oriented, analytical, self-motivated
To Apply: Please send a resume and cover letter to MExaltacion@commonpointqueens.org
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