JOB DESCRIPTION

Proof of the Pudding is seeking an Accounts Payable Specialist to join the Accounting Team. The ideal candidate is detail orientated, a self-starter, and eager to expand their knowledge of AP processes and procedures.

RESPONSIBILITIES

Weekly

• Manage invoice processing for multiple locations
• Review invoices in the A/P System for proper coding
• Scan invoices as received for proper approvals in the A/P System
• Ensure that invoices entered into the system are routed for approval
• Generate weekly check run report and route to CFO and President for approval
• Print A/P checks for assigned business centers
• Stamp and mail approved A/P checks
• Post invoices as paid for certain types of payments outside of the A/P System
• Establish and maintain relationships with new and existing vendors
• Resolve any vendor inquiries related to open invoices and payment status
• Review purchase order status (open vs. closed) and any purchase order variances

Monthly

• Review monthly vendor statements and reconcile to the A/P system
  • Obtain any missing invoices and process in the A/P system for approvals

As Needed

• Set‐up new vendors in Beanworks and Sage 50
• Assist with special projects as necessary

QUALIFICATIONS & REQUIREMENTS

• Detail Oriented
• Self-starter
• Experience with Beanworks and Sage 50 a plus
• Proficiency in Excel required
• Office out of West Midtown location

Education and Experience:

• Associate’s Degree in Accounting or related field and/or 2+ years of equivalent experience.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Position Salary & Benefits:

• Salary Range of $40,000-$50,000 per year
• Benefits include health insurance, dental, vision, life, 401k, short & long term disability, HSA, daily lunches in office