State of New Hampshire Job Posting

Department of Administrative Services

Bureau of General Services

25 Capitol Street, Concord, NH 03301

Administrative Assistant I

Labor Grade 16

Position # TMPPT6090

Less than 29 hours per week

The State of New Hampshire, Department of Administrative Services, Division of Plant and Property, Bureau of General Services has a part time vacancy for an Administrative Assistant I.

Summary:

To assist the Administrator, Bureau of General Services by performing administrative support activities related to purchasing, leasing and maintenance of General Services facilities and equipment.

Responsibilities:

Assists the Administrator in organizing and updating documents related to maintenance and renovation of General Services facilities.

Coordinates office management operations and performs other administrative support functions as required, including typing correspondence, maintaining files, answering the telephone, and scheduling appointments for the Bureau Administrator.

Monitors the implementation of operating procedures for special projects as assigned.

Verifies accuracy, assigns appropriate codes and submits all invoices to the Business Office for payment. Reconciles vendor statements and forwards copies of invoices to designated personnel and enters all requisitions provided by Bureau Administrator into NHFIRST for proper processing and approval.

Inputs energy usage data from utility invoices into the Energy Information System and submits required quarterly reports for energy usage.

Orders work supplies and equipment as approved by Bureau Administrator and inventories all office supplies and equipment.

Communicates with General Services staff regarding employee requests for repair and maintenance issues.

Reviews accounting codes entered for PCARD transactions prior to signing off. Scans and send receipts to Business Office in a timely manner.

Reviews State contracts on a regular basis and informs the General Services staff and Bureau Administrator on any changes to vendors and/or procedures. Answers all questions regarding purchases.

Recognizes that everyone we come into contact with is a customer, consistently treats all with courtesy, respect and professionalism, striving to exceed customer service expectations.

Other information:

MINIMUM QUALIFICATIONS: Your Experience Counts! See Per 405.01

- 1.5 Years of additional relevant experience = Associate's Degree

- 3 Years of additional relevant experience = Bachelor's Degree

- 4.5 Years additional relevant experience = Master's Degree

MINIMUM QUALIFICATIONS:

Education: Associate’s degree from a recognized college or technical institute with a major study in business administration, accounting, or public administration. Each additional year of approved formal education may be substituted for one year of required work experience.

Experience: Three years of experience in responsible office or business management activities. Each additional year of approved work experience may be substituted for one year of required formal education.

License/Certification: None required.

PREFERRED WORK TRAITS: Knowledge of office practices and principles of office management. Familiarity with general principles of bookkeeping. Ability to keep complex records, to prepare periodic reports from such records. Ability to establish and maintain harmonious working relationships with other employees. Must be willing to maintain appearance appropriate to assigned duties as determined by agency appointing authority.

For further information please contact Donald Perrin, Hiring Manager, email address: Donald.M.Perrin@das.nh.gov and phone number: 603-271-7774.

EOE

TDD Access: Relay NH 1-800-735-2964