Administrative Office Support - Guidance, Marlborough High School
Job description
Marlborough High School
Marlborough Public Schools
Marlborough, Massachusetts
Job Details
Job Description
Location:
School Year:
Salary:
Organizational Relationship or Line of Authority:
Job Summary:
Statement of Duties:
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Student registration and facilitation of scheduling with guidance department
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Student enrollment/disenrollment and transfer of records between schools
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Facilitation of new student onboarding and student mentoring experience
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Maintain student cumulative folders
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Maintain alumni records
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Maintain scholarship activity and opportunities
- Answers the phone, email, fax and responding to parent, student, staff and school visitor requests.
- Manage electronic communication
- Updating and typing reports, answering communications and correspondence, filing and sorting mail
- Handle matters discreetly, exercising good judgment in handling confidential mail, records, scheduling and conversations
- Process paperwork
- Answering communications and correspondence quickly and efficiently
- Operate standard office machines and appliances incidental to administrative office support assignments
- Maintain accurate files and records
- Handles copying
- Follow school policies, guidelines, protocols and procedures
- Other secretarial and clerical duties as assigned by the Principal and/or his/her designee.
- High School Graduate
- Minimum of two years’ administrative assistant office experience
- 3-5 years’ supporting a school administrator a plus
- Demonstrated knowledge and experience with diverse office technology and equipment, specifically database, spreadsheet, and word processing.
- Knowledge of Aspen, as it relates to student information and/or other school-based electronic systems a plus
- Must be able to work well with the public, staff and students with a variety of backgrounds
- Ability to maintain confidentiality required
- Good customer service skills in dealing with the public and staff effectively
- Must be able perform work quickly, efficiently and accurately
- Good abilities with office practices, procedures and office equipment
- Excellent skills in oral and written communication
- Must be a strong team player, able to collaborate well with others
- Strong computer competence including standard office software (ex. Word and Excel) and data entry in database
- Bilingual (Spanish or Portuguese) highly preferred
- Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable
- Job Categories : Support Staff > Administrative Assistant
Support Staff > Receptionist
Support Staff > Secretary
Equal Opportunity Employer
Marlborough Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.
Job Requirements
- No experience required
Contact Information
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