Job description

About us

The Spring Hill School is a small business in Petaluma, CA. We are professional, inclusive, collaborative and our goal is to About The Spring Hill School: The Spring Hill School is an independent school that believes in developing the whole child by providing strong academics and social-emotional learning to foster a lifelong love of learning. Our guiding values are as follows: The Unique Potential of Each Child, Academic Excellence, Experiential Learning, Community & Diversity, Sustainability, and Global Engagement. Teachers and staff at The Spring Hill School are passionate, innovative, and dedicated members of the school community who work together to offer an educational experience to our students that promotes critical thinking and intellectual curiosity. We support our students to develop meaningful relationships with peers and faculty based on honesty, respect, and responsibility. We are a dedicated team of professionals who work closely together to create cross-curricular learning for all grade levels and maintain a positive work environment for all..

Our work environment includes:

• Growth opportunities

Admissions Assistant:

The Spring Hill School, located in Petaluma, CA, seeks a motivated, collaborative team player for the role of Admissions Assistant. In this position, a successful candidate will interact warmly and positively with current and prospective students and families, support all aspects of the admissions and enrollment management process, and demonstrate excellent communication skills. The admissions team strives to impart to every prospective family the warm, welcoming, and empowering environment that makes The Spring Hill School unique. This work begins with the very first moment the family connects with the school and extends throughout their time within the community.The Admissions assistant supports the administration of the admission process and manages the admission database in all aspects of recruitment, admission, and enrollment, including collaboration with the registrar for all school forms. The Admissions Assistant reports to the Director of Admissions, and works closely with and collaborates regularly with the Advancement team: communications, business, and development teams, as well as with the campus directors.

Job Description:

This job will support multiple facets of our admissions and engagement initiatives. We look forward to meeting individuals for this position with experience in independent schools, admissions experience, and event planning or the desire and motivation to learn new skill sets. The Admission Assistant will report to the Director of Admissions.

The principal responsibilities include:

• Serve as the primary contact for all admissions inquiries and communications to applicant families, including managing the admissions inbox and phone
• Utilize Blackbaud enrollment management database to manage online application process, organize electronic files, generate applicant and enrollment reports, prepare and manage electronic decision letters and enrollment.
• Maintain calendars for the Admissions Team, including the scheduling of interviews and tours and other appointments as needed.
• Tour prospective families
• Support the Admissions Office in the planning and execution of all Pk-8th grade admissions events: open houses, transition events, coffee socials, parent gatherings, engagement events (some weekend work required)
• Coordinate admissions outreach and recruiting efforts via school visits and fairs
• Produce monthly, quarterly, and annual statistical and demographic data reports
• Track RSVP’s, create name tags, prepare materials, register applicants for events
• Order and maintain office supplies for the department
• Provide back-up support to the Front Desk and Parking Lot supervision as needed
• Perform duties as assigned by the Director of Admissions

The Assistant should:

• Possess a detail-oriented approach to work and outstanding organizational skills
• Have excellent communication skills, including writing and listening
• Be collaborative and flexible with a genuine enthusiasm for working with colleagues, families, and students
• Cultivate an equitable and diverse school community
• Engage and support students of varied identities, lifestyles, and beliefs
• Create an environment that fosters open discussion with the freedom to express varied points of view
• Engage in professional and personal development and commit to growth in the areas of diversity, equity and inclusion
• Participate and initiate opportunities that demonstrate one's growth, knowledge, and skills

In addition, a candidate should possess the following qualities and attributes:

• High proficiency in Microsoft Office Suite and Google Office Suite
• Discretion in dealing with sensitive and confidential admissions information
• Willingness and ability to prioritize assignments, look ahead at what might be needed next, and multitask
• Sense of humor, warmth of personality, and energy
• Commitment to diversity and inclusion
• Blackbaud/OnBoard Experience is desirable
• A Bachelor’s degree is desirable

COVID vaccination will be required for this position unless the candidate has a legally valid exemption.

COMPENSATION: The Spring Hill School employment requirements vary, from positions requiring no experience to those needing 20+ years of expert experience. Our salary range includes all levels of experience, from $48,000 - $65,000. Salaries are determined based on years of experience, education, full- or part-time status, the category of the role, and the number of months of work per school year. Salary ranges do not include benefits, i.e. medical, dental, vision, life/AD&D plans, and generous time off. The pay range is an estimate and is not guaranteed. If hired, your actual base salary will be determined by your education, experience, and category.

Our Commitment to Diversity:

At Spring Hill, we believe diversity is foundational to academic and professional excellence and embrace it as a core value. Our faculty and staff have roots in cultures across the world and speak many languages; we believe that this cultural and linguistic diversity is one of our greatest strengths as an educational institution. At Spring Hill we know that we think, learn, and work in more meaningful and impactful ways when our community reflects many facets of diversity, including (but not limited to) gender, race, ethnicity, religion, socio-economic status, sexual orientation, age, ability, and learning style. We embrace cultural differences and diversity to create an inclusive, joyful, and inspiring learning community as we work to ensure that each of our community members feels seen, heard, valued, and respected. You can learn more about our school at www.thespringhillschool.org.

Interested candidates should submit a letter of interest/cover letter and resume via the job site or electronically to tracy@thespringhillschool.org. In your letter, highlight your education and experience specifically related to independent schools and why you are attracted to The Spring Hill School. We are looking for an Admissions Assistant to join our team and provide administrative support to the Admissions Department. The successful candidate will manage the admissions process, including reviewing applications, conducting interviews, and providing feedback to applicants. The ideal candidate will have excellent organizational skills, strong communication skills, and the ability to work independently and manage multiple tasks simultaneously.

Job Type: Full-time

Pay: $19.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Education:

• Associate (Preferred)

Experience:

• school: 1 year (Preferred)
• Admissions: 1 year (Preferred)

Work Location: In person

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