Admissions Database and Events Coordinator

Campbell Hall

JOB TITLE: Admissions Database and Events Coordinator

DEPARTMENT: Admissions

SUPERVISOR: Director of Admissions + Enrollment Management

POSITION SCHEDULE: This is a “10 month” position: from approximately mid August through mid June each year (44 weeks).

EMPLOYEE STATUS: Hourly, non-exempt

Campbell Hall, founded in 1944 and situated on approximately 15 naturally landscaped acres in North Hollywood, California, is an independent, all gender, college preparatory, Episcopal day school for students in kindergarten through grade twelve. The school is committed to fostering a community dedicated to honoring the diversity of the human experience.

Campbell Hall believes in and operates on the premise that it is the right of all persons to seek work and to advance on the basis of their individual merits, ability, and potential. Campbell Hall has been, is, and will continue to be, strongly committed to the principle that equal employment opportunity must be afforded to all persons regardless of race, color, ancestry, national origin, religion, gender, pregnancy, sexual orientation, family care status, veteran status, marital status, age, medical condition, and disability.

Campbell Hall is guided by the Episcopal tradition of open inquiry and spiritual formation and seeks faculty who are devoted to the pursuit of academic excellence and to the nurturing of decent, loving, and responsible human beings.

With a 70-year history and 1,130 students in grades K-12, Campbell Hall is a richly complex and textured community. We are both progressive and traditional, with one of the most innovative schedules in the independent school world and a dynamic, research-based educational program alongside uniforms and weekly chapel.

GENERAL JOB DESCRIPTION

The Admissions Database and Events coordinator is responsible for the management of applicant files and communications with applicant families, helping to coordinate tours and interviews, and assisting the database manager with duties related to CollegeNet and the online calendar. The job also includes being part of the admissions team and making the admissions process as smooth as possible for the applicant families.

RESPONSIBILITIES

• Create tour and event schedules in CollegeNet, monitor registrations and report on attendance

• Create and distribute tour and event attendee lists

• Send email reminders and thank yous for tours and events

• Create and edit CollegeNet templates

• Create and organize name tags for parent and student volunteers and open house attendees

• Assist in the management of interview scheduling

• Process all application paperwork including: applications, application photos, recommendations, inquiries, testing, interview notes, additional letters of recommendation, transcripts and report cards.

• Upload applicant materials into CollegeNet database

• Manage CollegeNet files

• Audit applicant files for completion

• Communicate with applicants to help them complete files

• Attend evening and weekend admissions events, when necessary

• Prepare admission material mailings

• Prepare and export applicant files from CollegeNet to the Blackbaud database

• Assist with annual CollegeNet updates

• Assist with annual update of marketing materials

• Work with parent volunteers to coordinate host family program

• May assist in providing tours to and/or interviews for prospective families if needed

ADDITIONAL RESPONSIBILITIES

• Communicate with parents when they have questions about the admissions process whether that be via phone, email or in person.

• Help create a friendly and welcoming environment for families who are visiting Campbell Hall.

• Help prepare and maintain admissions materials for prospective families.

• Assist in the preparation and distribution of monthly newsletters from the admissions office to all prospective applicant families.

QUALIFICATIONS

• Bachelor’s degree

• Database experience

• Computer Skills: Word, Excel, Google Platforms

• Communication Skills: Written and Verbal

• Strong Organizational Skills

• Ability to Self-Manage

• Team Player

• Bilingual - English/Spanish a plus

PHYSICAL REQUIREMENTS

Light lifting (up to 20 pounds), standing and walking required for events.

If interested, please complete the application at campbellhall.org/about/employment

EQUAL EMPLOYMENT OPPORTUNITY
Campbell Hall believes in and operates on the premise that it is the right of all persons to seek work and to advance on the basis of their individual merits, ability, and potential. Campbell Hall has been, is, and will continue to be, strongly committed to the principle that equal employment opportunity must be afforded to all persons regardless of race, color, ancestry, national origin, religion, gender, pregnancy, sexual orientation, family care status, veteran status, marital status, age, medical condition, and disability.