The Capital Projects Coordinator under general direction, plans, organizes and coordinates most aspects of project administration for City facilities; participates in program design, planning and assessment; conducts special studies relating to capital improvement projects, and performs related duties as required.

ESSENTIAL FUNCTIONS

• Manage capital improvement and major maintenance projects
• Develop and maintain project design and construction schedules
• Coordinate project communications with other affected City Departments, local and state agencies, and the public
• Coordinates with outside consultants regarding project design and construction schedules.
• Assist in the preparation of complex reports.
• Develop and coordinate community outreach efforts. Coordinate, and facilitate, intra-departmental stakeholder, and public open house meetings to solicit feedback.
• Coordinate and facilitate outside agency meetings.
• Develop and maintain project budgets; develop cost estimates for projects.
• Manage grants and bond projects
• Participate in Atlanta Regional Commission and SPLOST- monitor and keep track of communication meetings, understand guidelines, present to legislature
• Research, prepare, present, and assist in the administration of grants for acquisitions, renovations, and new facility developments.
• Prepare informational materials and make related presentations to City staff, elected officials and public groups, act as liaison between end users, City staff, contractors, and City projects.
• Provide written and verbal reports on updates. Manage and track monthly project report metrics.
• Manage the process plan review for City projects; manage and/or conduct regular inspections of construction projects to ensure compliance with plans and specifications, coordinate safety requirements and other applicable standards; review of materials and methods used in construction.
• Monitor budgets and payments to consultants and contractors; perform project closeout; process warranty items; arrange for training on new structures and equipment; distribute operations and maintenance manuals. Manage public bid process and contract signing procedures.
• Administer consultant and construction contracts; participate in consultant selection process.
• Draft Request for Proposal (RFP)/Statement of Qualifications (SOQs); develop scopes of work
• Draft contract language, write specifications, develop recommendations for site plans and construction methods and assist with the production of master plans and conduct related studies.
• Process addendums and change order requests
• Assure compliance with City's risk management requirements
• Perform bid analysis and make recommendation for award.
• Serve as a technical resource for City departments on site-related parks, trails, and open space issues.
• Manage records in compliance with state and federal requirements.

ADDITIONAL JOB FUNCTIONS

• Uses a variety of computer software programs such as Microsoft Word, Excel, and Outlook.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

• None.

QUALIFICATIONS

• Bachelors degree in architecture, engineering, building construction, business administration, or a related field is required. A Master's degree in Public Administration or Business Administration is preferred.
• Three (3) years full-time verifiable experience in project management is required. Experience with construction projects strongly preferred
• Obtain Georgia Department of Transportation Local Administered Projects (LAP) certification within six (6) months of employment.
• Ability to cooperate with others to accomplish common goals; works with employees within and across departments to achieve shared goals; treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others
• The ability to take a big picture view of a situation, to weigh it up quickly, make a logical, sound decision confidently, and influence others to agree with you in order to have a positive impact towards achieving the objectives of the organization.
• Ability to work cooperatively with others, inside and outside the organization, to accomplish objectives to build and maintain mutually beneficial partnerships, leverage information, and achieve results.
• Writes and speaks effectively, using conventions proper to the situation; states own opinions clearly and concisely; demonstrates openness and honesty; listens well during meetings and feedback sessions; explains reasoning behind own opinions; asks others for their opinions and feedback; asks questions to ensure understanding; exercises a professional approach with others using all appropriate tools of communication; uses consideration and tact when offering opinions
• Able to manage multiple projects; able to determine project urgency in a practical way; uses goals to guide actions; creates detailed action plans; organizes and schedules people and tasks effectively
• Clearly establishes and communicates expectations and accountabilities; monitors and evaluates performance; provides effective feedback and coaching; identifies development needs and helps employees address them to achieve optimal performance and gain valuable skills that will translate into strong performance in future roles