SUPERVISION RECEIVED: Works under the direction of the Director of Athletics and Recreation

SUPERVISION EXERCISED: Supervision of student workers and game management workers.

POSITION SUMMARY: The Coordinator of Athletic Operations reports to the Director of Athletics and Recreation and is responsible for the high-level administrative support to the Athletic Administration team in performing a variety of tasks crucial to the internal operations of an NCAA Division III athletic department. The coordinator will work in collaboration with the athletics leadership team and the departments' head coaches on game management, scheduling, travel, and special events. This individual must be detail-orientated, depended on for accuracy and thoroughness, with the ability to work independently in a fast-paced environment. This position will require nontraditional working hours, with assigned coverages on evenings and weekends.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Serves as the primary contact for the Department of Athletics for all inquiries, providing daily oversight of the Athletics main office, and responding to questions and requests from internal and external constituents.
• Manage all scheduling of all athletic facilities, including practices, games and rental requests (internal and external) of Moravian University's athletic facilities.
• Manage and coordinate all game day support needs. This includes officials, game day staff including student workers, the department ticketing system, Hometown Ticketing, contests set-up and transportation needs for Moravian athletic teams.
• Develop plans for the recruitment, training, scheduling, supervising and evaluating of student employees. Maintain records and process necessary documentation for payroll.
• Assist the Associate Director of Athletics with Landmark conference and NCAA Division III compliance including but not limited to: NCAA forms tracking, declaration of playing seasons, and roster management.
• Plan, execute, and assist with departmental special events including but not limited to the Moravian Athletics Hall of Fame, Moravian Athletics Golf Tournament, and the All-Athlete Banquet.
• Serves as the Athletic Department's liaison to assist with administrative duties including but not limited to purchase orders, invoices, department deliveries, team meal money, petty cash requests, and the ordering of departmental supplies.
• Carry out other duties as assigned by the Director of Athletics.
• Understand and comply with NCAA Division III, Landmark conference, and University rules and regulations.

QUALIFICATIONS:

• Education: Bachelor's degree required, masters preferred.
• Experience: At least two years experience in higher education or intercollegiate athletics is strongly preferred. This position demands excellent organizational skills as well as superior interpersonal skills (verbal and written) along with the ability and desire to work closely with all constituencies of the University including staff, faculty, current students, the general public and prospective student-athletes (and their families). Requires a team player that can multitask and work within firm deadlines while maintaining strict confidentiality. Excellent computer literacy; the ability to work with databases; proficient with word processing and spreadsheets. Must have the ability to demonstrate fairness,
• Any combination of acceptable education and experience, which has provided the necessary knowledge and skills to fulfill the requirements of this position, may be considered.

COMPETENCY STATEMENTS:

• Accountability - Ability to accept responsibility and account for their actions.
• Analytical Skills - Ability to use thinking and reasoning to solve a problem.
• Adaptability - Ability to adapt to change in the workplace.
• Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas. Willing to receive constructive feedback and make adjustments that support efficiency, effectiveness and overall success.
• Consensus Building - Ability to bring about group solidarity to achieve a goal.
• Diversity Oriented - Commitment to valuing a variety of different experiences, encouraging input and collaboration from campus stakeholders, including being mindful of experiences related, but not limited to: age, gender, race, ethnicity, religion, socio-economic status, LGBTQ, and/or job type.
• Leadership - Ability to influence others to perform their jobs effectively and to be responsible for making decisions.
• Relationship Building - Ability to effectively build positive relationships with students, co-workers, alumni and community.
• Team Building - Ability to convince a group of people to work toward a goal.
• Training - Ability to develop a particular skill in others to bring them up to a predetermined standard of work performance.

TO APPLY: Qualified candidates should attach their cover letter and resume to the online application by clicking "Apply Now". Please attach documents as a PDF file.

Link to our DEI Action Plan: https://www.moravian.edu/dei-action-plan

Deep respect for others is fundamental to the Moravian University community. Moravian University does not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of actual or perceived race, ethnicity, color, sex, religion, age, ancestry, national origin, caste, sexual orientation, gender identity or expression, genetic information, pregnancy, familial status, marital status, citizenship status, veteran/military status, disability status, or any other protected category under applicable local, state, or federal laws.

Concerns regarding all forms of discrimination, including sexual harassment and/or sex discrimination in employment:

Leah M. Naso

Dean for Compliance, Training & Development (Title IX Coordinator)

1309 Main St. 2nd Floor

Moravian University

1200 Main St.

Bethlehem, Pennsylvania 18018

(610) 861-1529

equityandcompliance@moravian.edu

Concerns regarding gender and equity in athletics:

Rebecca May

Associate Athletic Director (Deputy Title IX Coordinator)

109 Johnston Hall

Moravian University

1200 Main St.

Bethlehem, Pennsylvania 18018

(610) 625-7791

mayr@moravian.edu

Concerns regarding the application of Title IX:

U.S. Department of Education

Office of Civil Rights

100 Penn Square East, Suite 515

Philadelphia, PA 19107-3323

(215) 656-8541

ocr.philadelphia@ed.gov

Report sexual harassment/sex discrimination online anytime (can be anonymous) at www.moravian.edu/titleix. Grievance procedures can be found in the institutional Equal Opportunity, Harassment, and Non-Discrimination Policy at www.moravian.edu/policy.

Please visit moravian.edu/benefits to review benefits offered at Moravian University.*

WORK ENVIRONMENT: The work environment characteristics described here are representative of those encountered while performing the essential functions of this job.

The individual is routinely exposed to indoor conditions and outdoor weather and temperature extremes, and moderate noise level.

Pursuant to the ADA, Moravian University will provide reasonable services and accommodation(s) to employees with qualified disabilities in order to perform the essential functions of their employment, except when doing so would be unduly disruptive and/or result in undue hardship to the University. Accommodations are determined on a case-by-case basis through documentation review and an interactive interview process that includes the employee's supervisor. Requests for accommodation or questions about this process should be directed to Human Resources at hr@moravian.edu or 610.861.1527. View the standard physical demands for positions at Moravian University. If this position requires additional or different demands, a Human Resources team member will notify you.

The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job.

• Please visit this link to review the benefit eligibility status associated with this position.