Job description

JOB POSTING FOR LEWIS AND CLARK COUNTY

Position Title: Emergency Management Program Manager

Organization: Lewis & Clark County, Administration

Pay Rate: $34.64 per hour - $36.67 per hour

Position Type/Status: Full-time, Permanent, Exempt

Closing Date: May 26, 2023

Lewis and Clark County is hiring an Emergency Management Program Manager to manage the Emergency Management Services program for Lewis and Clark County. Under general direction from the Chief Administrative Officer, this position manages the Emergency Management Services program for Lewis and Clark County.

Who We Are

The Administrative and Financial Services Department is responsible for finance and budget, personnel, payroll, mail services, property management, communications, and grant activities for the County. The department supports the commission with administrative, research, policy development, and oversight activities.

The CAO is responsible for supervision and day to day operations of Departments reporting to the Board of County Commissioners. The Board of County Commissioners established Goals and Objectives are:

• Develop and maintain a culture of customer service.
• Engage in effective long-range planning.
• Improve communication between departments, with community partners, and the general public.
• Efficiently and effectively manage public resources.

Benefits

Lewis and Clark County offers a competitive benefits package!

Includes:

• Health Coverage – 2 Types of Health Plans which includes medical, dental, vision, and pharmacy coverage.
• Traditional Plan - cost for employee only is $50 per month and with the Wellness incentive, the cost may be reduced to $0 per month for full-time employees.
• High Deductible Health Plan – cost for employee is $0 per month and a additional $1200 per year to a Health Savings Account for full time employees.

• PureView Health Center – preferred clinic provider and no cost to the employee and his/her dependents
• Retirement plans
• Paid Vacation and Sick Leave and Holidays
• Employees are provided with $25,000.00 of Life Insurance and $25, 000.00 of AD&D insurance as a new employee.
• Wellness Screening Incentive
• Gym Membership Reimbursement
• Voluntary Supplemental Life Insurance
• Public Service Loan Forgiveness (PSLF) – Employment with the County may qualify you to receive student loan forgiveness under the PSLF. Look here to learn more and see if you may qualify!
• https://fed-pro.org/public-service/

Other Benefits

Includes:

• Working in a fast-paced environment
• Opportunity to serve on a variety of different committees
• Professional development and training opportunities
• Cost of living increases
• Market adjustments
• Step based wage increases
• Paid parental leave

Duties

• Organizes, coordinates, evaluates, and maintains a comprehensive, integrated Emergency Management Services program for the County;
• Manages the Emergency Management Services program;
• Establishes and maintains close and cooperative working relationships with elected officials, department and division heads within the County and City, as well as rural volunteer fire departments and works closely with other Federal, State and local officials, media outlets, and the general public;
• Works with state and local agencies, private sector, and non-profit partners to develop policies and protocols and implement the community's mitigation, preparedness, response and recovery programs and plans;
• Administers grant applications for the Emergency Management Performance Grant, Homeland Security, mitigation and other emergency management/services related grants;
• Prepares and submits Federal Emergency Management Agency grant proposals and manages grant awards;
• Supports incident response as a member of the broader incident command system;
• Assists County departments with development of their emergency plans and procedures;
• Manages the County’s emergency alert and warning systems. Coordinates with City/County Dispatch to carry out alert and warning protocols;
• Proposes, prepares, and implements policies and procedures necessary to implement the County's Emergency Management Services Program and maintain the County's Emergency Services code;
• Manages and maintains the County Emergency Operations Center (EOC);
• Maintains and trains volunteers on EOC staff and directs EOC staff during training, exercises, and actual incidents;
• Provides supervision and leadership for Department staff;
• Conducts performance appraisals, approves timecards and participates in recruitment and termination processes;
• Works with employees to correct deficiencies, including implementing disciplinary decisions;
• Compiles and prepares instructional and awareness materials;
• Responds to public inquiries and media about disaster preparedness and response; prepares news releases, public displays and other informational materials for use Countywide;
• Works with the schools in developing emergency management plans, training teachers and informing students about disaster preparedness;
• Develops, implements, and maintains written documentation required for continuity and contingency planning;
• Prepares and coordinates trainings and exercises for emergency response partners, agencies, and responders;
• Participates in meetings/committees involving emergency management, public safety, emergency communications, or other emergency service functions;
• Prepares and monitors program budget;
• Prepares reports on operations and activities;
• Performs other duties as assigned.

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities required for this job. Duties, responsibilities, and tasks may change with or without notice.

Examples of Knowledge

• Applicable federal, state and local laws and regulations;
• Lewis and Clark County policies and procedures;
• Emergency Management Services policies and procedures;
• Principles and practices of emergency management;
• General procedures of public safety and health response organizations;
• Program planning, development, and evaluation;
• Principles of disaster and emergency exercise design and evaluation;
• Supervisory principles and practices;
• Techniques for communicating with individuals of various socio-economic groups, sometimes in difficult circumstances;
• Homeland Security grant programs and procedures;
• Grants management and procurement policies;
• Budgetary principles and practices.

Examples of Skills & Abilities

• Complete all requirements under the Emergency Management Performance Grants, including training courses offered through the Emergency Management Institute;
• Research, data analysis and report preparation techniques;
• Prepare and deliver presentations;
• Communicate effectively verbally and in writing;
• Direct, supervise, train, and evaluate staff;
• Effectively interpret and maintain compliance with laws and regulations;
• Identify, prepare and submit grant proposals and manage grant-funded projects;
• Operate computer systems and related software, including word processing and spreadsheet programs;
• Learn new technologies related to emergency response;
• Effective oral and written communication;
• Set priorities, coordinate multiple projects, and meet critical deadlines;
• Use of sound, independent judgment within established guidelines, often in difficult or emergency situations;
• Maintain accurate records and files;
• Establish and maintain cooperative, effective relationships with citizens, staff, community partners, state agencies, and supervisor.

Qualifications

The knowledge, skills, and abilities are acquired through a combination of education and experience equivalent to a Bachelor’s degree in Public Administration, Business Administration, Human Services, or closely related field, four years (4) experience working with grant management and disaster preparedness and response programs, and (2) two years supervisory experience. A four (4) year degree in an Emergency Management or related field and management experience in an emergency response and disaster preparedness program is preferred.

Other combinations of education and experience may be considered.

Special Requirements

• Must be able to respond to emergency situations quickly and as needed.
• Must have a valid driver’s license.

Physical Demands

Work is performed in indoor and outdoor environments where hazards and discomforts are generally controlled and modifiable. Position performs work in all types of weather and in conditions where dust, dirt, smoke, and debris are encountered. Personal protective gear may be required. This position must be able to stand, twist, stoop, reach, and push, pull, move, and lift up to 50 pounds occasionally. Position requires frequent contact with fellow employees, citizens and representative of other public agencies and may need to work long hours during emergency responses. The position requires off-site travel and visits and may need to work long hours during emergency responses.

Application Instructions

Applications for this position are accepted online only through our career portal. https://www.lccountymt.gov/hr/jobs.html

The following items are required along with the on-line application:

• Resume - attach resume to online application in designated section
• Cover Letter - attach cover letter to online application in resume upload section as well. More than one document can be uploaded.

For questions on this position or on the application process, please call (406) 447-8316.

Disclaimer: Equal Opportunity Employer

Job Type: Full-time

Pay: $34.64 - $36.67 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Relocation assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• On call
• Weekend availability

Ability to commute/relocate:

• Helena, MT 59623: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Writing skills: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)
• Customer service: 1 year (Preferred)

License/Certification:

• Driver's License (Preferred)

Work Location: In person

blackflymedia.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, blackflymedia.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, blackflymedia.com is the ideal place to find your next job.