Executive Assistant
Job description
General Dynamics Ordnance and Tactical Systems (GD-OTS) is a Global Aerospace and Defense Company. Every day, people around the world depend on our products for their safety and security. We are looking for a talented and motivated individual who wants to be part of a culture driven by Honesty, Transparency, Trust, and Alignment as an Executive Assistant supporting two Executive Leadership Team Members, in-person, at our Home Office located in St. Petersburg, Florida.
Major Position Responsibilities:
- Manages VP's calendar and independently schedules appointments.
- Screens incoming calls and correspondence and responds independently when possible.
- May prepare memorandums outlining and explaining administrative procedures and policies to supervisory workers.
- Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and may control event budget/costs.
- Participates in departmental projects.
- Prepares records such as agenda, notices, minutes, and resolutions for VP’s/ meetings.
- May monitor, direct or act as custodian of business unit’s documents and records.
- May prepare and file of business unit’s legal documents with government agencies to conform with statutes.
- Arranges complex and detailed travel plans and itineraries, compiles documents for travel related meetings.
Basic Qualifications:
- Bachelor's degree and 1-3 years related experience and/or training.
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