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We are looking for a seasoned Executive Assistant professional with exceptional written and verbal communication, planning, and organizational skills to provide executive-level support on a dynamic team of program management leaders. In this role you will serve as a central liaison for all internal and external matters, exercise good judgement in a variety of situations, handle confidential matters with discretion, work well under pressure, and maintain balance among multiple priorities. Put your abilities into action. Get things done in a fast-paced environment, prioritize excellence, and maintain meticulous attention to detail by taking charge as an owner.

The Executive Assistant provides comprehensive support to the Program Management Office leader and team where the employees of Optum Labs are our first customer. This role includes a blend of administrative support and business service liaison responsibilities on various programs across internal and external customers. This includes the management of a variety of daily tasks and communications while serving as a point of contact between upper management and employees.

If you are located in New York, NY, you will have the flexibility to work from home and in the office in this hybrid role* as you take on some tough challenges.

Primary Responsibilities:

Administrative support tasks:

• Manage multiple schedules and send professional email communications
• Coordinate calendar invites across enterprise leaders
• Prioritize emails and phone calls
• Conduct catering requests, conference room reservations, offsite meeting reservations, conference registration, and coordinate team meetings
• Gather documents to prepare for meetings including printing, copying, faxing
• Conduct travel arrangements and complete expense reports
• Greet visitors, coordinate building and equipment maintenance
• Provide technical troubleshooting and IT outreach support
• Complete invoice document management and payment
  

Business Service Liaison support:

• Set up in-person or at-home workstations, email, teams
• Order laptops
• Request and/or approve software, hardware, furniture, badge access
• Complete software approvals and termination requests

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• High school diploma, GED, or equivalent experience
• 3+ years of experience as an executive assistant and/or business service liaison, preferably across multiple business functions
• Experience managing and prioritizing multiple tasks simultaneously with accuracy, excellent attention to detail and proactive follow through
• Demonstrated solid interpersonal skills, including a high degree of professionalism, sense of urgency, diplomacy, and commitment to confidentiality
• Proficiency in Microsoft Office (Excel, Word, PowerPoint), Teams, and Outlook
• Full COVID-19 vaccination is an essential job function of this role. Candidates located in states that mandate COVID-19 booster doses must also comply with those state requirements. UnitedHealth Group will adhere to all federal, state and local regulations as well as all client requirements and will obtain necessary proof of vaccination, and boosters when applicable, prior to employment to ensure compliance. Candidates must be able to perform all essential job functions with or without reasonable accommodation
  

Preferred Qualifications:

• Experience overseeing budgets and expenses
• Experience developing internal processes and filing systems
• Demonstrated flexibility and efficiency with frequently changing day-to-day expectations
• Demonstrated meticulous attention to detail and ability to organize and coordinate multiple projects at once
• Adaptable with an ability to learn concepts and processes quickly
• Ability to maintain efficient operations and keep calm in the face of pressure
• Proven solid written and verbal communication and time-management skills
• Certified Notary Public, State of New York

To protect the health and safety of our workforce, patients and communities we serve, UnitedHealth Group and its affiliate companies require all employees to disclose COVID-19 vaccination status prior to beginning employment. In addition, some roles and locations require full COVID-19 vaccination, including boosters, as an essential job function. UnitedHealth Group adheres to all federal, state and local COVID-19 vaccination regulations as well as all client COVID-19 vaccination requirements and will obtain the necessary information from candidates prior to employment to ensure compliance. Candidates must be able to perform all essential job functions with or without reasonable accommodation. Failure to meet the vaccination requirement may result in rescission of an employment offer or termination of employment.

Careers at UnitedHealthcare Community & State.
Challenge brings out the best in us. It also attracts the best. That's why you'll find some of the most amazingly talented people in health care here. We serve the health care needs of
low-income adults and children with debilitating illnesses such as cardiovascular disease, diabetes, HIV/AIDS and high-risk pregnancy. Our holistic, outcomes-based approach considers social, behavioral, economic, physical and environmental factors. Join us. Work with proactive health care, community and government partners to heal health care and create positive change for those who need it most. This is the place to do
your life's best work.(
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*All Telecommuters will be required to adhere to UnitedHealth Group’s Telecommuter Policy.

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action
employer
and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a
drug -
free workplace. Candidates are required to pass a drug test before beginning employment.