Job description

EI Executive Interiors, Inc.

Job Description Approved by: T. Russell

Job Title: Full Charge Bookkeeper

Department: Office

Reports to: Chief Financial Officer Page: 1/4

FLSA Status: Non-Exempt Revised: December 2016

Summary

Responsible for the processing of accounting transactions in software systems (i.e. Shop Pak and QuickBooks); creating job files and distributing, billing and collections, payroll, accurate and timely preparation of monthly financial statements; detailed monthly review of financial results with CFO; dissemination of financial information as CFO deems appropriate; special financial projects; management of relationships with accounting/admin 3rdparty entities.

Specific Duties and Responsibilities

Accounting Transactions: Process all accounting transactions within all systems timely and accurately. Including:

• Cash management, including banking
• Accounts receivable, including invoicing &collections
• Inventory, including raw, WIP & finished goods
• Fixed assets
• Payroll, including taxes &benefits transactions
• Short & long term loans
• Accounts payable, including credit card transactions
• Transfer of data between software systems being used
• Coordinate invoice payment with CFO
• Other pertinent accounting transactions

Monthly Financial Statement Preparation:

Generate accurate and timely monthly balance sheet and income statement and supporting documentation. These statements should be presented to the CFO within five (5) business days after the calendar month-end.

CFO Review of Financial Statements:

Schedule a meeting with the CFO each month to review the financial statements in further detail. Provide support for each balance sheet line item with a complete accounting and/or reconciliation of the balance.

Dissemination of Financial Information:

Provide other key personnel with the necessary cost/financial information in order for these individuals to make informed decisions in performing their jobs. The owner will determine the level of information provided to various employees.

Management of Business Relationships with Outside Accounting/Admin Entities:

Manage relationships with all key accounting/admin 3rdparty entities, including:

• Banks
• Insurance companies
• Non-bank lenders, i.e: equipment loans, AMEX
• Vendors’ accounting departments
• Payroll benefits vendors
• CPA
• Other accounting/admin related parties

Creation and Dissemination of Job Files:

• Collect Contract Information
• Assign Job Number
• Create & Distribute Job Files for: Production Manager, Operations Manager & Bookkeeping

Essential Functions

Assure the accurate and timely processing of purchase orders, petty cash, core employees expense reports, core payroll processing and total corporate payroll tax compliance.

Provide accurate information to the corporate Accountant to assure corporate income tax compliance to assure the accurate and timely completion of all corporate income tax returns.

Provide financial reports as requested to assistwith special projects and reports.

Competencies

• Proven working experience in financial management responsibilities
• Professional appearance
• High degree of accuracy, attention to detail and confidentiality
• Excellent data entry skills
• Proficient Math Skills
• Excellent analytical, problem solving and decision making skills
• Effective verbal, listening and written communication skills
• Effective organizational, stress and time management skills
• Demonstrates a sense of urgency and ability to meet deadlines
• Ability to work independently or as a team member
• Ability to be resourceful and proactive in dealing with issues that may arise
• Ethical conduct

Job Title: Full Charge Bookkeeper (page 2/4) Revised December 2016

Supervisory Responsibility

This position will have no supervisory responsibility.

Work Environment

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phone, photocopiers, filing cabinets and fax machines. The employee is occasionally exposed to moderate noise levels, fumes, and/or airborne particles.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Regularly spend long hours sitting and using office equipment and computers
• Regularly move from sitting to standing positions effortlessly
• Intense concentration reviewing and entering financial information into a computer
• Regularly use hands and fingers to handle, control or feel objects
• Regularly see details of objects that are less than a few feet away
• Regularly speak clearly so listeners can understand
• Regularly understand the speech of another person
• Frequently work in on projects that require deadlines
• Frequently bend to file and maintain files
• Occasionally lift 5-10 pounds

Position Type/Work Day Schedule

This is a full-time hourly position. Scheduled days and hours of work are Monday through Friday, 7:00 a.m. to 3:30 p.m. Some flexibility in hours is allowed, with approval, but the employees must be available during the “core” work hours of 7:00 a.m. to 3:30 p.m. and must work 30 hours each week to maintain full-time status.

Travel

Employee may be expected to travel locally on behalf of the company to perform banking, collection, mailing and other duties as needed. Company vehicles are available to the employee for this local travel.

Required Education and Experience

• High school diploma or equivalent
• Valid California Driver’s License and proof of insurance coverage
• Basic accounting courses/training
• Three to five years’ previous experience

Job Title: Full Charge Bookkeeper (page 3/4) Revised December 2016

Preferred Education and Experience

• Associates degree in accounting
• Valid California Driver’s License and proof of insurance coverage
• Five + years’ experience

AAP/EEO Statement

It is the policy of TMR Executive Interiors, Inc. to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, TMR Executive Interiors, Inc. will provide reasonable accommodations for qualified individuals with disabilities.

Other Duties

Please note this job description is not designed to cover or contain a total comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Other duties, responsibilities and activities may be assigned.

Signature

Employee signature below constitutes employee’s understanding of the requirements, essential functions, specific duties and responsibilities of the position.

Employee______________________________________ Date____________________________

Job Title: Full Charge Bookkeeper (page 4/4) Revised May 2023

Job Type: Full-time

Pay: $23.00 - $28.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Fresno, CA 93706: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Bookkeeping: 1 year (Required)

Work Location: In person

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