• Scheduling resident rotations
• Vacation/sick/personal leave tracking
• Coordination with offsite experiences
• Liaison with other program coordinators in your institution
• Maintain resident calendars and coordination with Clinic Scheduler
• Manage an annual residency timeline or critical events calendar
• Manage resident payroll issues (parental leave, extended illness, docking pay, etc.)
• Maintain residency policies and procedures “handbook”, and updates to the Competency- based Goals and Objectives for each rotation/required experience
• Manage updates for residency website
• Manage and maintain resident’s portfolios (paper or electronic); ensuring that all RRC required documentation in present in each portfolio
• Assist with resident procedural documentation
• Manage resident advising system, including scheduling required meetings, providing updated materials for those scheduled meetings, and getting the documentation of those meetings in the portfolio
• Manage recruiting season
• Manage ERAS and NRMP registration
• Maintain webADS system, including faculty and resident list updates, annual reports
• Maintain and update all documents necessary for RRC site visits
• Manage ABFM web-based reporting and documentation system, including certification process for those who are eligible to take the boards each year
• Manage In-training exam administration and reporting of annual results
• Take minutes during all residency related meetings and manage a documentation system for those minutes
• Coordinate all residency special events and projects
• Coordinate travel reimbursements
• Oversight of resident training license renewals

Required Qualifications

• High School diploma or equivalent
• 6 months experience (600 hours course work or training) in customer service or communications, including researching, analyzing and interpreting information.
• 3 months experience (300 hours course work) in budgeting.
• Requires successful completion of a background check. Selected candidate may be required to complete a pre-employment physical including a drug screen.