Job description

SUSQUEHANNA COUNTY POSITION DESCRIPTION

TITLE: Human Resources Coordinator
DEPARTMENT: County Commissioners
LOCATION: Courthouse
REPORTS TO: Director of Human Resources/Chief Clerk
SUPERVISES: None
POSITION STATUS: Full-time, Non-Union
SALARY: $23.20/HR

GENERAL SUMMARY:
Under the direction of the Director of Human Resources (HR), the Human Resources Coordinator’s (HRC) primary HR duties include: recruitment and employment; new employee onboarding; benefits and other employee programs or resources including the County’s pension program; employee data and personnel records administration; and the accurate processing of bi-weekly payroll. Under the direction of the Chief Clerk, the HRC’s primary duties include providing support and assistance to the County and/or Department Heads with the budget process and assist with finalization of the budget process; maintaining and standardizing software database(s) to ensure security and best practices are in place and followed by performing regular system checks. This position will serve as a subject matter expert on various HR systems such as TimeClock, Munis (HR functions), Pension Technology Group, and other County-wide HR systems.

Minimum Requirements:

• Knowledge and/or experience in the area of Human Resource and Accounting/Finance
• Associates Degree from an accredited institution or a combination of education and experience, which indicates possession of knowledge, skills & abilities to perform the duties and responsibilities of the position
• Must be have computer background and be technically proficient
• Excellent written and verbal communication skills
• Strong leadership, project and time management skills
• Valid driver’s license

Specific Duties & Responsibilities:
Recruitment & Employment (30%)

• Recruitment: Post job openings internally and externally; track status of candidates/applications received; assist with interview process as needed up to and including pre-screening candidates and/or interviewing; responds with follow-up letters throughout recruiting process (contingent offer letters, pre-employment testing/tracking, confirmation of start date letters, new hire packets, etc.) In absence of HR Manager, may communicate with hiring managers regarding the status of openings, applicant flow, interviews, external postings and job offers.
• Employment: Conduct new employee orientation meetings with new hires on their first day; collect completed new hire paperwork, create new hire folders, create new hire in appropriate HRIS system, follow-up on any missing data not provided by new hire; manage I-9 process. Responsible for the timely processing of a terminating/retiring employee. Must maintain employee data (current and past) and the administration of personnel records
• Payroll: Responsible for performing and completing all functions pertaining to the accurate processing of the bi-weekly payroll for County employees (split pays, processing salary/position adjustments, large hour usage, comp time entries, retro payments, FMLA and Military time usage, etc.); processes annual increases as required by negotiated bargaining units
• Benefits & Other County Programs: Be the subject matter expert for County wide benefits and provide support to people with benefit issues questions; track enrollment eligibility and provide documents to newly eligible employees to enroll – enter as required into the appropriate HRIS system. May answer inquiries related to holiday, sick and vacation time; payroll, taxes, deductions, employee self-service system; as well as other employee benefits, programs and resources available to them.

Data Administration (30%)

• Leverage various systems to maintain confidential HR data; produce a variety of standard and ad-hoc

reports; analyze and compile appropriate data when needed. Ensure integrity of employee data
(accurate, complete, and timely).

• Process all employee transactions within all required systems as needed; New Hire, Termination, Leave of Absence, Reassignment, Position Maintain, Hours Change, Salary Increase, Supplement Pay, etc.
• Assist with the tracking and follow-up of completed performance reviews.
• Assist with formulation, editing and related tasks for Union contracts as directed.
• Maintains vehicle and operators list and follows-up with employees on required insurance documents

and renewed driver’s licenses.

Budget Process & System Software (30%)

• Assist in preparation of annual Countywide and Department budgets, assisting staff as needed in the

preparation and accounting side of the budgeting process;

• Assist as needed or directed in the finalization of the Countywide and Department budgeting process.
• Technically proficient and able to learn and adapt to new and/or changing software applications;

responsible for maintaining data integrity for the County by establishing regular system checks and
correcting system to correct any potential outages found;

• Must have knowledge of payroll, purchasing and fiscal procedures;
• Standardize and maintain, as needed, the Accounting Software database, maintain security and best

practices, and instruct users as to best form and function to maintain data flow in their job-based
requirements while ensuring technical concepts are provided in efficient and clear manner;

• Create, update, and maintain financially based spreadsheets to foster the ability generate reports in

Access, Excel and Munis, and other HRIS systems. Maintain the structure of attributes, code tables,
business rules and all other setup functions. Produce weekly, monthly, quarterly and other necessary
reports for distribution;

• Assist end-users with any HRIS system software questions and provide County-wide training or

instruction as required or driven by new policy and procedures.

Office Administration (10%)

• Provide administrative support as needed for the effective operation of Human Resources and budget

process; develop and implement process improvements; directly handle routine communications and
inquires such as verification of employment, Pension estimate requests and questions;

• Perform all other duties as requested or assigned by the Director of HR and/or Chief Clerk.

Physical Requirements:

• The applicant must be able to perform the duties and responsibilities of the position in a normal office

environment.

Special Requirements:

• The applicant must pass the below pre-employment required screening;

1. background check with results indicating there is no record of criminal convictions;
2. drug screen with negative results;
3. providing documents as required by Homeland Security for the I-9 process

• The applicant must meet and comply with Susquehanna County’s Employment Policies.
• Part of the position functions involves the handling of CONFIDENTIAL DATA, disclosure of which is protected by law.

DISCLAIMER:
The above statements are intended to describe the general nature of and level of duties being performed by a person assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required to perform this position.

Job Type: Full-time

Pay: From $23.20 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

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