Mail Services Assistant (Mailroom Assistant)
Full Time
Tigard, OR
Posted
Job description
Initial Posting Date:
10/13/2022
Application Deadline:
10/30/2022
Agency:
Public Employees Retirement System
Salary Range:
$2,823 - $3,707
Position Type:
Employee
Position Title:
Mail Services Assistant (Mailroom Assistant)
Job Description:
Opportunity Awaits, Apply Today! Mail Services Assistant (Mailroom Assistant)
The Public Employees Retirement System is recruiting for one (1) Mail Services Assistant (Mailroom Assistant) position within the Central Administration Division, Procurement Facilities & Logistics section.
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This is a full-time, limited duration position due to workload expected to last through June 30, 2023, however it could end at any time. This position is based in Tigard, Oregon at PERS Headquarters.
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This recruitment will be used to establish a list of qualified applicants to fill the current vacancy and may be used to fill future vacancies as they occur.
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This position is represented by the Service Employees International Union (SEIU).
We serve the people of Oregon by administering public employee benefit trusts to pay the right person, the right benefit, at the right time.
Central Administration Division (CAD) / Procurement Facilities & Logistics (PFL)
Central Administration Central Administration provides support services necessary to achieve the agency's key goals in support of the mission, vision, and core values and operating principles. Services from Central Administration are provided to all departments in the agency. Central Administration supports the executive director's office and other key areas and plays a key role in making and implementing critical agency decisions.
PFL is comprised of two groups: Procurement & Facilities & Logistics. The Procurement Services section 1) develops, establishes & administers the acquisition process for supplies & services in support of the Agency's business needs; 2) prepares & administers solicitations, contracts & purchases within the requirements of Statutes, Rules & policies; & 3) balances customer satisfaction, quality & total cost while maintaining high ethical standards. The Facilities and Logistics section operates, maintains and repairs buildings and property for PERS Headquarters and leased facilities, and provides centralized support services for incoming and outgoing mail and deliveries, shuttle services between buildings, surplus property, fleet vehicles, security services, recycling, shredding and large volume copy jobs.
Mail Services Assistant (Mailroom Assistant)
This position provides support to all functions in the Procurement, Facilities & Logistics section with specific responsibility for: opening, sorting, and distributing mail; preparing mail for United States Postal Service and state shuttle; agency production photocopying; major mailing projects, (member statements, agency newsletters, etc.); forms fulfillment; recording checks received; recording registered mail and priority shipments and handling recycling. This position operates shuttle van taking mail, supplies, and equipment to off-site offices. Regular and timely attendance is an essential function required to meet the demands of this job and to provide necessary services. Operate shuttle van taking mail, supplies, and equipment to off-site offices.
Benefits of Working for the State of Oregon & the Public Employees Retirement System
We strive to create an environment that is supportive and encourages work-life balance.
Additional benefits include:
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Work/life balance, 11 paid holidays a year, and acompetitive benefits package.
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Advancement and learning opportunities that will help grow your career with the State of Oregon.
What Are We Looking For?
Minimum Qualifications
Minimum Qualifications are not established for this classification. Please see the skills, background, and areas of experience below.
Minimum Qualifications are not established for this classification. Please see the skills, background, and areas of experience below.
Candidates who are the most competitive will possess the following skills, background, and areas of experience:
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Must be able to work with minimum supervision.
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Excellent communication and customer service skills and practices.
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Possess a valid driver's license and a safe driving record.
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Good literacy skills. (i.e., proficient reader, speller and written communicator).
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Extreme attention to detail, ability to discern subtle differences in writing, form and appearance of materials this position handles daily.
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Ability to focus intently for extended periods of time.
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Ability to follow procedures precisely.
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Strong analytical skills, required to determine most appropriate course of action.
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Strong ability to perform repetitive tasks daily and over time, while maintain a high level of accuracy and productivity.
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Ability to effectively use Microsoft Office including monitoring application and other software.
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Ability to quickly learn & effectively use postal and printing equipment and other machinery.
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Able to communicate effectively and develop relationships successfully using virtual tools supporting both remote and office working colleagues.
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Capable of demonstrating trust and self-discipline to work independently as well as within a team.
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Effective in managing self-productivity, motivation and organized to complete assignments with minimal oversight.
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Able to exercise good judgment when sending messages and consider empathy towards others that are differently situated.
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Active listener and capable of emotional intelligence when addressing concerns of others expressed in writing or through virtual platforms.
ADDITIONAL REQUIRED MATERIALS
You must attach to your online application the following:
1) Current resume
You must attach to your online application the following:
1) Current resume
How to Apply
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Current State of Oregon employees - You must apply through your employeeWorkdayaccount. At the time of application, please attach your resume.
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External Applicants - Please visit theState of Oregon job opportunities webpageto submit your application for the position, which includes your current resume.
Want to Know More? Let Me Help!
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Your candidate profile and resume are the perfect place to display your interest in the position and highlight the skills and experience you will bring, making you the best candidate for the position. If requested, please be sure to attach your cover letter and resume. Applicant submissions are screened for consistency of information and communication skills at the professional level including attention to detail, spelling, grammar, etc.
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Please visit theOregon Job Opportunities Webpagefor more helpful information regarding the application process, Workday tips and resources, job opportunities across the State, and more!
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The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%.
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Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes. If you have questions about the job announcement, or need an alternate format to apply, please contact the Recruiter.
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Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.
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Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.
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Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website:Veterans Resources, or call Oregon Department of Veterans' Affairs at: 1-800-692-9666 NOTE: If claiming veterans’ preference please be sure to check your Workday account for pending tasks or actions under your “My Applications” section.
Helpful Links & Resources
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HELPFUL LINKS AND CONTACT INFORMATION
Learn more about
PERS
Learn more about
Oregon
For additional information you may contact the recruiter by e-mail at
Juan.VASQUEZJR@pers.oregon.gov
or by phone at 503-603-7500.
PERS is an Equal Opportunity, Affirmative Action Employer Committed to Workforce Diversity
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