Job description

Office Administrator
We are looking for an office administrator for one of the Islamic Centers in Morris County, Following are some of the job responsibilities.

Responsibilities

• Handling office tasks, such as filing, generating reports and presentations, coordinating calendars, and reordering supplies.
• Providing real-time scheduling support by booking events, and appointments and preventing conflicts.
• Receive and screen all phone calls, take messages, and route callers to the appropriate parties.
• Maintain professional communication via phone, e-mail, and other forms of communication.
• Greet and assist visitors.
• Handle the day-to-day communications for the board members, department heads, and Imam.
• Create and Maintain Marketing Material, Website, and Social Media Platforms for the Islamic center.
• Functions and Programs (Flyers, Newsletters, TV, Presentations, Facebook, WhatsApp, Center’sApp, Website)
• Maintain and update both Internal (Board, Departments, and Imam) and Community calendars.
• Follow up (Phone Calls and written communications) with Pledges, Donations, Subscriptions, and Membership/Program Dues.
• Coordinate with Imam and update Prayer times on the Website, Masjid Devices, & WhatsApp group.
• Maintain Records/Database, Collect fees from members, and track renewals.
• Assist and organize fundraising campaigns.
• Promoting and assisting with Interfaith and Outreach events.
• Other duties as assigned.

Bookkeeping responsibilities (under the supervision of the treasurer):

• Maintain Quick Books database (Financial Records), invoices, Payroll, Accounts Receivables/Payable including, donations, bills, and invoices, make bank deposits, and completes monthly bank reconciliation.

Administratively Support Center’s Programs and Functions include but are not limited to the following programs:

• Educational Programs (Pre-School, After School Program, Hifz Program, Sunday School, Health Clinic.

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Schedule:

• 8 hour shift

Experience:

• QuickBooks: 2 years (Preferred)
• Office Administration: 2 years (Preferred)

Work Location: One location

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