Job description

MakeSpace is hiring a part-time Office and Logistics Coordinator.

• Part time, 20 - 25 hours per week.
• Duties are performed at MakeSpace HQ and at various event/program locations.
• Due to the nature of the position, work will be performed during daytime, evening and weekend hours.
• Must be available on Fridays from approx. 11:00 am to 4:00 pm

NATURE AND SCOPE OF JOB:

The Office and Logistics Coordinator coordinates, oversees and/or performs a wide range of administrative and program support/logistics activities. Inherent in the position is the responsibility to reliably provide essential support to ensure MakeSpace, its facilities and programs operate smoothly and efficiently.

QUALIFICATION AND EXPERIENCE:

• Self-starter with the ability to look ahead and anticipate operational needs
• Ability to identify and solve problems
• Organizational, communication and time management skills
• Tech-savvy
• Prior experience in an administrative and/or office setting
• Ability to follow instructions
• Flexibility to work daytime, evening and weekend hours, depending on programming needs
• Must have valid driver’s license and reliable transportation
• Ability to lift/move heavy objects (prayer rugs, tech equipment, chairs/tables etc.)

JOB OVERVIEW:

The job functions and responsibilities of the Office and Logistics Coordinator include, but are not limited to the following:

• Serve as the point person for maintenance, shopping, supplies, equipment, event set up/break down, and various errand
• Ensure MakeSpace HQ (office, prayer hall, event hall, closets, kitchen, bathrooms and attic) are kept tidy and clean; ensure the office, bathrooms and kitchen are stocked with all required items
• Coordinate logistics, facility maintenance and installation/troubleshooting of utilities to ensure efficient functioning of a professionally managed facility
• Ensure timely setup and breakdown of Jum’ah prayer at HQ and at the fire station, incl. equipment
• Ensure proper live feeds of Jum’ah prayer, events and programs, set up, trouble shoot and break down of equipment as needed
• Assist with events and programming as needed, including setup, breakdown and moving around equipment and material
• Oversee overall office supply and maintenance needs and ensure the space reflects the MakeSpace culture, mission and vision
• Assist with managing relationships with vendors, service providers and other third parties ensuring that all items are invoiced and paid on time
• Coordinate with other team members/volunteers to count donations, fill out the donation count sheet, deposit donations to the bank and upload the deposit receipt and count sheet to the appropriate Google Drive folder
• Provide general guidance and support to visitors and make them feel welcome
• Support staff by orienting and training new volunteers and interns as needed
• Other tasks and duties as assigned
• Submit bi-weekly activity/status report to HR Lead

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The MakeSpace Vision, Mission and Approach to Religion and Community Building

VISION
Our vision is to build an inclusive community of God-conscious, compassionate and empowered American Muslims

MISSION
MakeSpace is an inclusive community organization empowering American Muslims to flourish spiritually and intellectually while becoming more socially and civically engaged citizens.

Approach to Religion and Community Building

• We believe there is tremendous richness in the totality of the Islamic tradition. The tradition consists of infallible divine revelation as well fallible human interpretations. Reasonable people can disagree about the validity of the various interpretations.
• We will actively strive to avoid polemics that have historically divided the ummah and focused heavily on irrelevant, anachronistic debates. Since possessing the entirety of ultimate truth is only befitting to God Almighty, within the tradition we are committed to seeking love for all humanity, mercy towards all creation, unity of the ummah, balance between extremes, and most importantly relevance to our daily lives and our socio- cultural realities and challenges.
• We encourage members of the community to strive to build a personal relationship with God and lead productive, ethical lives. Our programs seek to realize this by encouraging the community to seek meaning in our practice of the faith’s essentials.
• We advocate critical thinking over blind following and strive to build a community where men and women, young and old, are all valued and served equally without regard to race or national background.
• Without being antagonistic, we strive to choose opinions within the Islamic tradition that level the playing field for women. Not only is this approach the right thing to do as a matter of principle, it is also an excellent way of keeping the Islamic tradition relevant in these challenging times.
• For our communities to thrive, civic engagement and serving the larger society are critical. Working on common aspirations with the larger society, especially members of other faiths, is also an Islamic imperative.

Job Type: Part-time

Pay: $18.00 - $22.00 per hour

Schedule:

• Monday to Friday
• Weekend availability

Application Question(s):

• Do you have reliable transportation for running errands, shopping supplies, moving equipment etc?
• The position requires availability to work on Fridays. Are you available to work on Fridays?

Experience:

• working in Islamic community center and/or non-profit: 1 year (Preferred)
• office administration: 1 year (Preferred)
• event logistics: 1 year (Preferred)
• coordinating multiple tasks: 1 year (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: In person

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