Job description

Salary
$6,555.00 - $8,402.00 Monthly
Location
Imperial Beach, CA
Job Type
Full-Time
Department
Parks & Recreation
Job Number
2022-023
DESCRIPTION
BENEFITS
QUESTIONS
Description

This recruitment is for a Parks, Recreation and Community Services Supervisor to oversee the aquatics program and facilities for the Parks, Recreation and Community Services Department. During down-time, incumbent is expected to perform duties in other areas/programs/events pertaining to the Parks, Recreation and Community Services Department. The typical work schedule for the position is Tuesday to Saturday; eight (8) hours per day from 5:00 AM to 1:30 PM.

The position is open until filled. The first application review will be on January 12, 2023. If a sufficient amount of qualified applications are received by January 12, we will conduct online interviews on January 23, 2023; all applicants will receive an e-mail notification at least five (5) days prior to the interview date.

GENERAL PURPOSE

Under general direction provides support to the City’s diverse range of recreation and community services programs. Assists in the planning, organizing, and coordinating of a variety of recreational activities, special events, and community programs and services at an assigned recreation center, park facility, or recreational area; leads and supervises subordinate staff in assigned programs.

When assigned to Aquatics:
Under general supervision, to supervise and coordinate the activities and operations of a year-round community aquatics program and joint-use pool operations within the Parks, Recreation and Community Services Department including lifeguard operations, swimming instruction, and pool facility cleaning and maintenance; this is a hands-on supervisory position focused on a community aquatics programming with a significant amount of on deck time; the aquatic supervisor will perform professional recreation and community service work by managing programs and activities at a joint use aquatic complex including satellite programs; plan, organize, market/promote, supervise, mentor, teach, coordinate, and evaluate City-wide recreation or community services programs involving aquatics and special events; responsible for the overall safety of programs and participants; coordinate with school district staff and act as a liaison between school district and city; during aquatics downtime, this position will focus on supporting the Parks and Recreation department with events, marketing, and community involvement. Incumbent works in the capacity of a lifeguard as needed including proper response to life threatening emergencies and administration of first aid and emergency care; and performs related duties similar to the above in scope and function as required.

Distinguishing Characteristics

The Parks, Recreation and Community Services Supervisor is a specialized, supervisory class in the Parks and Recreation Department. Based upon assignment, incumbents are responsible for the activities provided to the community through the Parks and Recreation Departments special events, beach/aquatics programs, sports leagues, recreation/community centers and indoor/outdoor recreation programs. Responsibilities include planning, developing, marketing, budgeting, and supervising various programs within the department. Examples of programs include special events, art programs, youth and adult sports leagues, camps, after school recreation programs, preschool, youth, adult, and senior citizens programs, contractual taught classes and programs, aquatics, mobile recreation, nature programs, facility & field rentals, and volunteer programs. This class is distinguished from the Parks & Recreation or Community Services Manager in that the latter is responsible for managing the day-to-day operation of an assigned division.

SUPERVISION RECEIVED AND EXERCISED

Receives supervision from the Parks and Recreation Director, the Parks and Recreation Manager, and/or Community Services Manager. Incumbent directly supervises multiple year-round staff and programs for the recreation and community services day-to-day activities of one or more recreation/community facilities, athletics, special events, community pool and/or community recreation programs. When assigned to aquatics, incumbent exercises direct supervision over lifeguards and instructor staff; plans, organizes, coordinates, trains, and provides oversight for lifeguard and instructor staff, aquatic programs, and activities, and basic pool operations. Oversees and provides aquatic trainings and assists in enforcing staff and facility policies.

Duties and Responsibilities

Directly supervise and coordinate staff, program activities and operations within one or more assigned program areas. Program areas include but are not limited to recreation facilities, fields, community pool, recreation, and community service programs and/or special events.

Continually plan, develop, implement, and evaluate programs and activities within assigned recreation and/or community services program area.
Collaborate with community partners, outside organizations, City departments, and school personal regarding the department’s special events, facilities, and programs.
Meet and participate in meetings regularly to maintain strong and collaborative relationships.
Research, identify, develop, and determine the viability of specific programs based upon community demographics; plan and implement programs which meet community needs.
Evaluate programs offered to the community to ascertain efficiency and effectiveness
Advise and instruct personnel on methods and techniques for improving programs.
Select, train, and evaluate the performance of staff and recommend hiring, promotions, and initiate disciplinary actions.
Inspect parks, fields, recreational/center facilities, and special event locations.
Supervise and evaluate contractual instructors, interns, and volunteers.
Work in collaboration with Department Manager(s) and Director to create yearly budget needed for staffing, equipment, materials, and supplies; monitor working budget and staff hours.
Keep inventory of existing equipment and supplies. Order, study, and recommend equipment and materials needed for various parks, fields, facilities, pools, and their programs.
Submit request for facility maintenance, write reports and follow-up with necessary repair request, services and other improvements with City departments when needed.
Participate in community outreach and presentations regarding parks, recreation and community service programs and special events within the department.
Assist community, sports leagues, special event groups and other organizations, in utilization of the programs, field rentals, facilities and special event permits offered by the City.
Plan, coordinate, supervise, and work with a diverse range of city-wide special events and community outreach events serving the City’s residents spanning multiple age groups and cultures.
Act as liaison between the division and various groups and a variety of public and private agencies in co-sponsored programs.
Prepare and review activity records and reports, daily logs, permits, and incident accident reports.
Meet, coordinate, and participate in meetings regularly with community program partners to maintain strong and collaborative relationships.
Provide excellent customer service to the community and outside organizations regarding recreation activities, facility amenities, special events and programs.
Assist in the promotion of program activities and special events via the creation of marketing materials, flyers, and related documents using a variety of platforms for communications including e-mails, websites, and social media and attend various events to promote services and events.
Attend and participate in professional group meetings.
Stay abreast of new trends and innovations in recreation and community service program development and implementation.
Perform related duties as required.

When assigned to aquatics:
Assume management responsibility for the services and activities of the Aquatics Division including lifeguard operations, swimming instruction and pool facility maintenance.
Ensure that the pool operations are in compliance with all county, state and federal laws governing public pools as well as current pool safety practices. Instruct staff on proper work and safety procedures and ensure compliance.
Coordinate operations and supervise staff of pool or aquatic facility with local school staff; schedule assigned staff; train staff in accordance with Red Cross standards; maintain records of staff certifications; provide on-going training to staff; review and evaluate employees work performance.
Assist in the recruitment and selection of staff and provide recommendations; provides supervision, training, orientation, and guidance to assigned staff; prepares weekly and daily schedules; complete and administer employee performance evaluations.
Plan, direct, coordinate and review the work plan for aquatics program staff; develop, monitor, and evaluate programs for effectiveness to meet a diverse population and make recommendations; review, and evaluate work products, methods, and procedures; assign work activities, projects, and programs; recommend and implement improvements and modifications for work methods and procedures.
Communicate status of activities and services to appropriate personnel, working cooperatively to schedule activities and services in accordance with established and special operational priorities; instructs staff in work procedures for joint use operations.
Oversee, supervise, and promote a diverse swimming program for all ages in accordance with community needs; set up lesson registration procedures; fill in for instructors as needed.
Assume responsibility for safe swimming pool operations; enforce applicable rules, regulations and ordinances governing the use of public pool facilities; act as primary or secondary lifeguard during programs and perform the duties of lifeguards and instructors, including administration of first-aid and CPR as necessary, work with employees to correct deficiencies; implement discipline procedures as appropriate; participate in the selection of staff, volunteers, and contractual instructors.
Oversee and participate in the development and administration of the division's annual budget; participate in the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement adjustments.
Oversee and participate in lifeguard duties during pool hours and at all events held at the pool and administers minor first aid.
Oversee and participate in basic custodial duties and routine facility maintenance, including repairs and preventative maintenance of the deck, pool, equipment, office, and locker rooms.
Develop policies, rules, and procedures for the effective operation of the aquatics program, including establishing goals and objectives and priorities.
Manage and coordinate the maintenance of the aquatic facilities and equipment to ensure safety and compliance with standards; train staff in using chemicals appropriately to treat the pool water.
Make recommendations for new policies and programs for facility operation; develop and recommend aquatic recreation programming; inform and instruct subordinates and participants concerning policies, procedures, and programs; coordinate the implementation of approved pool programs.
Inspect facilities, maintain, and document water chemistry, order pool supplies; oversee City staff with routine setup and cleaning of pool, deck and restrooms.
Conduct in-service training programs for lifeguards/swim instructors and other staff; provide instruction in American Red Cross or equivalent courses such as Lifeguard Training, Water Safety Instructor, and First Aid for Public Safety Personnel (Title 22).
Maintain facility records and prepare periodic reports, forms, requisitions, and memorandums; maintain accurate records of services and activities, including recreation schedules, program participation, revenues, expenditures, accidents, vandalism, and contract programs.
Interpret the City recreation and community service programs to the public both on-site and at various community events; make presentations, publicize and market new and existing programs and special events; develop publicity materials and website information.
Establish program fees for the use of aquatic facilities by users; oversee registration process for aquatic programs; ensure accurate accounting of registration funds and deposit of revenues; provide necessary departments and staff with reports on registration.
Act as a liaison with local school and other community groups.
Respond to complaints and requests for information; interpret and apply regulations, policies, procedures, systems, rules, and precedents in response to inquiries, concerns, and complaints from public as necessary to ensure an expedient and satisfactory resolution.
Attend meetings and assist in providing staff support to the Parks, Recreation, and Community Services Department and the City Council, including preparation and presentation of technical staff reports.
Build and maintain positive working relationships with co-workers, other City employees, school personnel and the public using principles of good customer service.
Develop and prepare flyers, posters, banners, and other materials for distribution to schools and the community.
Perform other related duties as assigned.

Knowledge, Skills & Abilities

Knowledge of:
Principles, practices, procedures, methods, and techniques used in the planning, development, coordination and administration of parks, recreation, community service programs and special events to meet the leisure time and recreational needs of the community including youth, adults, and senior citizens.
Methods involved in organizing, conducting, and supervising recreation programs and activities, special events, facilities, and equipment needed in a broad recreation program.
Facility scheduling software and online registration systems and software.
General principles of municipal administration and budgeting for City park, recreation, and community service programs.
First aid and safety precautions used in Park, Recreation and Community Service Departments.
Principles of supervision, training, and performance evaluation.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Methods of marketing communications to the public including social media related approaches.

When assigned to aquatics:
Principles and practices of the operation and administration of aquatic recreation programs.
Principles of organization, administration, budgeting, and personnel management.
Applicable health and safety laws and regulations pertaining to aquatics programs and pool operations.
Operation and management of a major aquatic facility and basic pool chemistry.
Aquatic and recreational activities suitable for children, adults, persons with disabilities, and senior citizens.
Principles and procedures of swimming pool maintenance, chlorinators, heaters, and other equipment and machinery necessary to operate and keep in repair a large swimming pool.
Chemicals used to treat water in a swimming pool and proper application.
First aid methods, water rescue, and safety precautions.
Principles of supervision, training, and evaluation.
Teaching techniques.
Lifeguard safety policies, water hazards, lifesaving techniques and first aid.
Safe aquatic facility operations, including facility policies and procedures, and facility rules and regulations.
Aquatic instruction, first aid, water safety and rescue/lifeguarding techniques.
Organization and administration of swimming lesson programs.
Record-keeping methods and procedures.
Leadership skills.

Ability to:
Develop and administer community service and recreation programs suited to the needs of the community.
Manage multiple projects and tasks of varying complexities and work well under pressure.
Supervise, direct, and coordinate the work of lower-level staff; Ability to provide staff leadership and work direction by motivating, training, supervising and coaching employees.
Establish and maintain effective working relationships with participants, parents of participants, fellow employees, local community groups, organizations, businesses, and the general public.
Communicate clearly and concisely, both orally and in writing; prepare clear and concise records, reports, correspondence, and other written materials.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Prepare clear and concise records, reports, correspondence, and other written materials.
Exercise professional and sound judgment in problem-solving and evaluation.
Operate modern office equipment, and a variety of word processing and software applications.
Basic marketing skills for parks, recreation, and community service programs.
Work both in a team environment or independently during the course of a workday
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Have flexibility in job assignment.
Safely operate a motor vehicle.

When assigned to aquatics:
Organize, direct, and supervise a variety of aquatic programs.
Role model lifeguard skills and safety practices to part-time staff
Perform water rescue, First Aid and Cardio-pulmonary Resuscitation (CPR).
Recognize hazardous situations.
Respond effectively to all details of an emergency.
Supervise and instruct individuals and groups in aquatic activities.
Supervise, train, and evaluate assigned staff.
Teach advanced level aquatic skills to others including lifeguards and swim instructors
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
Properly interpret and make decisions in accordance with laws, regulations, and policies.
Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs.
Work well under pressure to meet deadlines.
Effective oral and written communication skills and engage positively with the public.
Operate equipment related to the work, including computers and scheduling software.

Qualifications

Education:
Graduation from an accredited college or university with a bachelor’s degree in recreation, physical education, hospitality and tourism or related field (if degree is not in listed field must also have minimum two years fulltime experience working in municipality parks, recreation and/or community service department.).

Experience:
Three (3) years of increasingly responsible experience including at least one (1) year of full-time experience leading and/or supervising permanent and/or temporary staff in organizing, planning, and implementing parks, recreation or community service programs and activities.

Licensing:
Possession of a valid California Driver's License and maintain throughout the course of employment.
Possession of, or successful acquisition within 12 months of employment, a valid CPR and first aid certification issued by the American Red Cross and maintain throughout the course of employment.

When assigned to aquatics:
Education:
Graduation from an accredited college or university with a bachelor’s degree in recreation, physical education, hospitality and tourism or related field (if degree is not in listed field must also have minimum two years fulltime experience working in municipality parks, recreation and/or community service department.).

Experience:
Four (4) years of experience involving the development and supervision of recreation or aquatic programs for all age groups, including three (3) years of increasing supervisory experience which must have involved the supervision of recreation and aquatic programs in a fulltime position.

Licensing and Certificates:
Possession of, or ability to obtain at the time of hire, a valid California driver's license and maintain throughout the course of employment.
Possession of Instructor Level certification in CPR for the Professional Rescuer.
Possession of Emergency First Response First Aid and Lifeguard training.
Possession of a valid First Aid for Public Safety Personnel (Title 22) Certificate (Emergency Response certificate may be submitted in lieu of First Ai for Public Safety Personnel).
Possession of a valid Lifeguard Training certificate is required within twelve (12) months of hire.
Possession of a valid Certified Pool Opertor or Aquatics Facility Operator certification from a nationally recognize organization or ability to obtain one within six (6) months of hire.
Possession of a valid Water Safety Instructor certificate - Trainer certificate required within twelve (12) months of hire.
Possession of Administering Emergency Oxygen certificate and Blood-borne Pathogens - Preventing Disease Transmission certificate within six (6) months of hire.

Agency
City of Imperial Beach
Address
825 Imperial Beach Blvd.

Imperial Beach, California, 91932
Phone
(619) 423-8615
CAFETERIA BENEFIT PLANThe City sponsors an Internal Revenue Code §125 Cafeteria Benefit Plan that offers non-taxable benefits to employees. It allows employees to choose from several different benefit options, and, if the employee exceeds the City-provided allotment, he/she may use pretax dollars to fund the costs. Alternatively, an employee may choose to pay for any of the available benefits with after-tax contributionsThe City provides medical, dental, vision, and flexible spending account. The City contracts with the CalPERS Group Health Benefits Division, which offers several options including HMOs and PPOs plans.CalPERS offers eleven (11) medical plans within the San Diego County. The cost for each plan varies and so do the co-payments. From January 1, 2021 thru December 31, 2021, the maximum Cafeteria Plan Allotment the City pays toward the cost of health insurance coverage or the purchase of other qualified benefits is $1,850 per month. The employee will pay through payroll deductions any premium Cost in excess of the Cafeteria Plan Allotment. LIFE INSURANCEThe City pays premiums that provide group term life insurance and AD&D in an amount equal to 1.5x basic annual salary, rounded to the next higher $1,000. Employees may purchase up to $300,000 of additional employee term life insurance. Employees may purchase up to $100,000 of additional term life insurance for their spouses and up to $10,000 per their child. SHORT-TERM & LONG-TERM DISABILITYThe City provides short-term disability insurance equal to 60% of income (up to $1,155/week) after an 8-day waiting period. The City provides long-term disability insurance equal to 60% of income (up to $6,000/month) after a 90-day waiting period. Both short-term and long-term premiums are paid by the employee. RETIREMENTEnrollment in the California Public Employees' Retirement System (CalPERS) as follows: New Members: For New Member miscellaneous employees, the City provides the "2%@62" formula. Benefits for all New Member employees are based on the highest three-year of compensation. Under this formula, the employee's highest three-year consecutive months of CalPERS reportable earnings are used to determine the level of retirement benefit. New Member Employees pay approximately 6.25% toward the retirement contribution. Classic Members: For Classic employees, the City provides the "2%@60" formula. Benefits for all Classic employees are based on the single highest year compensation. Under this formula, the Classic employee's highest 12 consecutive months of CalPERS earnings are used to determine the level of retirement benefit. Classic employees pay 8% toward the retirement benefit.The employees share half of the total Normal Rate towards the CalPERS retirement benefit. Employee retirement cost sharing contributions that are in addition to the normal CalPERS Member Contribution will be calculated on base pay, special pays, and other pays normally reported as pensionable compensation. The City participates in the Federal Social Security Administration Program. 457 DEFERRED COMPENSATION PLANThe City offers a deferred compensation plan supplemental retirement program with ICMA-RC Internal Revenue Code §457 that allows employees to make contributions on a pre-tax basis (federal, and most cases, state income taxes are deferred until assets are withdrawn, usually during retirement when the participant may be in a lower tax bracket) - employee contributions. The minimum contribution is $25 per pay period. The "Age 50" Catch-up provision allows employees reaching age 50 or older during the year to contribute an additional amount annually. ANNUAL LEAVEEmployees accrue annual leave at the following rates: 1-5 Years of Service – 12 days5-10 Years of Service – 15 days10-15 Years of Service – 20 days15+ Years of Service – 25 days The maximum accumulation is twice the employee annual vacation accrual. May sell back up to 100 hours per calendar year by leaving a minimum balance of 80 hours after the sell back. Upon separation from employment and completion of one-year of active service, employee will receive a lump sum pay of accumulated vacation days. SICK LEAVEEmployees accrue 8.334 hours for each full month of service = 100 hours for each full 12 month of service. 1,000 hours maximum accrual. At the time the employee separates employment with the City and having 5 years of service, the employee may receive a lump sum pay of 50% (500 hours) of sick leave accrual. ADMINISTRATIVE LEAVEEmployees accrue 40 hours of administrative leave each fiscal year. These hours are credited on July 1 of every year and must be used by June 30 of the following year. Unused administration leave hours cannot be carried over to the following fiscal year.HOLIDAYSThe City observes 13 holidays and 3 floating holidays each year. HOLIDAY CLOSUREAdministrative offices will close during the holiday closures. Holiday closure between the actual holidays of December 25 and January 1. Emergency Services including Public Works and Public Safety are excluded from the holiday closures. EMPLOYEE ASSISTANCE PROGRAM (EAP)The City provides an Employee Assistance Program (EAP). The EAP provides confidential evaluation and counseling services for employees, family members and anyone residing in the home of an employee. BILINGUAL PAYMay receive $50 a month after successfully passing an oral and written test. TUITION REIMBURSEMENTEach fiscal year $1,000 is available for reimbursement for costs such as tuition, fees, books, and other required materials for approved courses leading to a college degree. Reimbursement is made upon written verification of satisfactory completion of coursework.COMPUTER PURCHASE PROGRAM$2,000 per 24-month period after successfully completing probation period.EDUCATION INCENTIVEFull-Time employees that have completed a probationary period are eligible for an educational incentive. Associate degree: $50.00 per month, paid on a bi-weekly basis Bachelor's degree: $60.00 per month, paid on a bi-weekly basis Master's degree: $70.00 per month, paid on a bi-weekly basisPayment for any degrees or certificates that is a non as minimum qualification.

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