It’s hard to provide the Lehigh Valley seamless top-notch concerts, festivals, and other exciting events without all the behind the scenes work of our amazing team here at ArtsQuest. One of those vital positions is our Programming Administrator who keeps track of all our artist, partner, and agency contracts, documents, accommodations, and more. You’ll get provide outstanding hospitality arrangements for ArtsQuest’s performances and presentations to make sure our events are a great experience not just for our community, but for our guests that make these events what they are!

What you’ll do

• Save and track all programming contracts and critical show documents
• Accurately mark up all contracts in accordance with event agreements and company policies, and return to the licensee
• Communicate on contract statuses and schedule requirements for events, including payment schedules and accommodation requirements
• Review all performer contracts in advance of respective engagements and identify required arrangements to relay to programming teams then make sure all hospitality-based contractual obligations are met for each performer at all ArtsQuest concerts and events
• Secure, schedule and coordinate performer hotels and hospitality
• Work with the team on all days of Musikfest
• Assist the Programming team with on-site hospitality needs of the artist entourage which may include transporting artist entourage, selling merchandise, assisting with hospitality, serving as promoter rep for a show

What you need to thrive

• College degree from an accredited University or College
• 3 years’ experience working in the entertainment industry or relevant experience preferred
• High proficiency in Microsoft Word/Excel/Outlook and Adobe Acrobat DC is a must
• Valid driver’s license and safe driving record
• Self-starter who can learn processing systems, assume responsibility, and work independently
• Strong written and verbal communication skills; excellent interpersonal skills and the ability to work cooperatively and communicate effectively with employees, professional musicians, customers, artists, technicians and volunteers with diplomacy and patience
• Capacity to handle confidential and sensitive information with discretion.

About us

ArtsQuest is a 501(c)(3) nonprofit organization. Our mission is to provide access to exceptional artistic, cultural, and educational experiences using arts and culture as key elements of economic development for our urban communities.

Through festivals such as our flagship event, Musikfest; Banana Factory Arts Center; ArtsQuest Center, and SteelStacks arts and cultural campus, ArtsQuest's programming reaches more than 1.9 million people annually. Our programs and events, approximately 50 percent of which are free to attend, have a combined economic impact of more than $136 million annually in the region.

Benefits:

• Medical, dental, vision, term life, and disability insurance
• 403(b)-retirement savings plan
• Paid time off and sick time
• Discounts on select organizational programs and events

Core Values:

ArtsQuest demonstrates its Core Values of: Serve our Communities, Be Curious, Act Generously, Be Transparent and Find Joy in all aspects of our culture. It is our goal to maintain these values to consistently deliver exceptional experiences to our employees and our community.

ArtsQuest is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. Our employees are the most valuable assets we have. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities, and talent that our employees and volunteers invest in their work represents a significant part of not only our culture but our reputation and the organization's achievement as well.

At ArtsQuest, a diverse, inclusive, and equitable workplace is one where all employees feel valued and respected whatever their age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, and/or veteran status. We embrace and encourage our employees' characteristics that make them unique because we value and appreciate diverse life experiences.

ArtsQuest is an Equal Employment Opportunity Employer, EOE, M/F/LGBTQ/Disability/Vet.