Job description
The Project Administrator reports to the Project Manager and is responsible for office support, accounting administration and reporting necessary to keep project running smoothly. Will work in conjunction with Project team in a very fast paced environment.
Key Responsibilities
- Answer and direct incoming calls, taking messages as necessary
- Maintain filing system (including project directory, master file index and subcontractor index) and office supplies/equipment
- Distribute incoming mail to project staff/division offices and package/distribute outgoing mail
- Assist project staff with project closeout responsibilities, accounting and maintenance of cost reports, assembly of progress reports and maintenance of project management database
- Set up vendor accounts for field office
- Process weekly payroll and assemble monthly pay requests to owner and monthly billings from subcontractors
- Produce manpower summary reports and process new hires
- Track and maintain subcontractor and supplier records
Skills & Qualifications
- 2+ years clerical/administrative experience, preferably in the construction industry
- Payroll experience required
- Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.) typing 50+WPM
- Ability to work in a fast-paced office environment, multi-task, meet critical deadlines with an eye for accuracy and attention to detail
- Ability to work with all levels of project staff and organization
- Experience with Oracle and SharePoint preferred
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