Character - Community - Results that Matter – Innovation

Come Join Our Team!

Architectural Ceramics mission is to change the way people look at tile. We strive to maintain corporate and personal integrity; provide our employees with purpose, education, and growth, all the while assuming social responsiveness to the community. We are proud of our diverse, talented and aspiring workforce. Our team brings some of the highest quality products and customer service to the tile and stone industry. Our passion for service and flair for design make us a unique company to work for. If you have the desire to succeed we invite you to join our team!

This position plays an integral role in the operational division impacting inventory and order management of the Company's stock product. The Purchasing Agent is responsible for procuring finished goods from approved vendors to manage the inventory and grow our stock product line. The Agent's primary focus is to maintain our current inventory while working with our product and marketing teams to bring new products to market and remove discontinued products from inventory. A key component of this will be communicating with our manufactures to order, sample, and ship the material while also auditing the associated freight and duty bills.

Job Duties:

• 
  Placing POs to maintain stock levels based on the ‘inventory tool' and ‘large stock order.'
• Audit the POs in salesforce with landed cost.
• Place POs to fulfill custom or special-order material from overseas vendors.
• Place POs for out of stock back orders that pertain to stock material.
• Populate the back order report with ETAs and PO numbers.
• Verify with the customer service rep that the client is okay with the projected ETA on back orders.
• Verify with the warehouse that back orders get packed.
• Manage the logistics of importing overseas containers. Keep the ‘container tracking' spreadsheet up to date.
• Manage relationships with all overseas stock vendors.
• Check costs on all vendor confirmations and invoices to ensure the vendors are charging us the right amount.
• Ensure that material received meets the expected quality by keeping track of control samples and doing quality control in person as needed (every 5-10 days) in the Baltimore warehouse.
• Audit the frequency and journal entries on the cycle counts for the stock.
• Maintain the average freight cost spreadsheet and consult with Logistics Coordinator.
• Work with Product directly to communicate with our overseas vendors so we can ensure we are buying from the right places, getting the best price, sampling accordingly.
• Perform stock checks for international vendors on behalf of the sales team.
• Perform freight quotes for the Sales Department for international containers, air freight, and domestic freight outs with Logistics Coordinator.
• Coordinate vendor product returns.
• Coordinating the international freight by shopping the best rates for shipments, negotiating rates, and auditing the bills to ensure accuracy.
• Other duties as assigned.
  

Inventory Audits/Management

• Report back to Product Manager and Regional Warehouse Manager while coordinating Inventory Management efforts with warehouse personnel including:
• Research of missing inventory variances
• Completion of inventory adjustments
• Manage expiring inventory and discontinued products
• Manage the inventory Phase Out List, alert team when inventory is sold out, manage requests to have items made inactive/special order as needed
• Ensure quality control of product(s) received
• Locate missing inventory (physical & computer)

Weekly:

• 
  Update Customer Service on ETAs of orders
• Report on quantities, count, items and location
• Audit packing and movement activities

Annually

• 
  Participate in Warehouse Inventory Count

EXPECTED NUMBER OF HOURS WORKED PER WEEK: 45

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