Job description

Seeking Purchasing Coordinator or Purchasing Specialist
Monday thru Friday 8-5
Pensacola, FL
***pay is dependent on experience
***knowledge of how requisitions and Purchase Orders work is preferred, or Public Finance or Procurement

Description

This class either performs coordination, supervisory and specialized work in the purchase of commodities and services, or manages and monitors the contracting function for all County departments.

Examples of Duties

May supervise staff by prioritizing and assigning work, conducting performance evaluations, ensuring staff are trained, ensuring that employees follow policies and procedures, maintaining a healthy and safe working environment, and making hiring, termination, and disciplinary recommendations

Reviews and processes a wide variety of purchase orders and requisitions and/or change orders for products, services, and/or other related items, by ensuring requisitions are properly completed and authorized, classifying incoming requests, assigning numerical coding to requisitions, assigning account and fund codes to requisitions, maintaining purchase orders, and/or performing other related activities

Develops, initiates, formulates, and analyzes complex solicitations, specifications, and conditions for bids and proposals

Evaluates bids and proposals; participates in related meetings; prepares and makes recommendations for bid and proposal awards

Coordinates the formal advertisement and solicitation of bids and proposals from qualified sources

Negotiates contracts to achieve the best possible price for goods and services

Advises and contributes in the preparation of departmental reports, which may be related to costs, quality, quantity, standardization, value analysis, and price trends

Assists with budget preparation and administration; prepares cost estimates for budget recommendations; submits justifications for budget items; monitors and controls expenditures

Interprets contractual terms and conditions; monitors vendor compliance with contract and/or purchase order specifications and standards; identifies and recommends appropriate modifications and/or amendments

May develop and facilitate procurement training programs for internal departments

Performs other duties as assigned

Typical Qualifications

Minimum Qualification Requirements:

Training and Experience:
Bachelor's Degree in Business Management, Marketing, or a related field and at least two years of purchasing experience; or, a combination of education and experience equivalent to these requirements.

Licenses and Certifications:
None

Preferred Qualifications:
Certified Public Purchasing Officer (CPPO) Certification
Certified Public Purchasing Buyer (CPPB) Certification

Knowledge, Skills, Abilities, and Other Characteristics (KSAOs):

Knowledge of:
governmental procurement principles and practices
product and service research methods
applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes
contract administration and maintenance principles and practices
governmental accounting practices and processes
negotiation practices
basic budgeting principles
service and material sources and suppliers

Skill in:
processing requests for procurements
conducting research
monitoring and administering budgets
obtaining and interpreting market prices and trends
conducting negotiations
interpreting contractual terms and conditions
coordinating and evaluating bid and proposal solicitations
communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction

Ability to:
use a computer and related software applications
prepare and maintain a variety of records and reports
develop and analyze complex solicitations, specifications, and conditions for bids and proposals

Supplemental Information

Emergency Management Responsibilities:
During emergency conditions, the incumbent of this position will automatically be considered an emergency service worker. This employee is subject to being called to work in the event of a disaster, such as a hurricane or other emergency situation, and is expected to perform emergency service duties, as assigned.ADA Requirements

Physical Requirements:
Positions in this class typically require: grasping, talking, hearing, seeing, finger and hand dexterity, and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime

Ability to commute/relocate:

• Pensacola, FL: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Purchasing: 1 year (Preferred)

Work Location: In person

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