INNOCEAN USA, a full-service advertising agency located in Huntington Beach, CA is seeking a Receptionist to join our growing team!

This is an on-site role, 5 days week. Local candidates only, please.

1+ years of experience working in a fast-paced office environment as a Receptionist or Executive Assistant.

DEPARTMENT OVERVIEW

The Facilities & Office Administration team consistently provides a safe, clean, productive, and well-maintained workplace by planning and delivering professional services that are creative, collaborative, sustainable and supportive of Innocean’s core mission.

POSITION OVERVIEW

The Receptionist is responsible for greeting guests, maintaining lobby appearance, and providing overall administrative support. This person will be working with all levels of employees in the agency and a professional demeanor with strong communication skills is essential.

This position is an integral member of the Facilities & Office Administration team, which handles facilities services such as the mailroom, reception desk, conference rooms and café. The team works very closely together to provide seamless service to Innocean employees and guests. The Receptionist will be called upon to help or fill-in wherever needed but also enjoys reciprocating assistance from the other members of our team on projects under their purview.

KEY RESPONSIBILITIES

• Greet, direct and announce visitors in a professional and friendly manner
• Answer and route all incoming phone calls
• Manage creation, distribution, and collection of access badges
• Maintain parking access and validation log
• Assist with contests and events, prizes, flowers and corporate gifts
• Procurement, distribution and management of office supplies
• Handling of mail and packages, including scanning and distributing mail and checks
• Managing setup, procurement, and invoice process for certain vendors
• Perform clerical duties such as, but not limited to, filing, photocopying, creating worksheets, and drafting company emails as directed
• Manage meeting requests including, but not limited to, cater ordering, refreshment setup, and audio/visual assistance
• Monitor conference rooms for conflicts and resolve accordingly
• Interface with onsite security guards and day-porters

DESIRED SKILLS & QUALIFICATIONS

• 1+ years of experience working in a fast-paced office environment as a Receptionist or Executive Assistant.
• Experience working in a large environment including C-Level Executives and a high volume of calls and meetings.
• Professional front-office appearance and communication skills.
• Experience with Microsoft Office.
• Strong administrative skills and high attention to detail.

BENEFITS

• Low-cost PPO medical
• Free dental and vision
• Free basic life AND supplemental short- and long-term disability insurance
• 401k match
• Generous PTO

INNOCEAN USA’s top priority is the health and safety of our employees, their families, and the communities where they live and work. As part of our commitment to health and safety, we require all employees to be fully vaccinated against COVID-19. INNOCEAN USA offers a reasonable accommodation process for individuals who are unable to meet our vaccination requirement due to a disability, medical condition or sincerely held religious belief. INNOCEAN’s ability to make reasonable accommodation will vary based on the role in question.