POSITION SUMMARY

Reporting to the Director, Editorial and Publications, the Rights and Reproduction Specialist oversees all policies, procedures, and activities involving intellectual property rights for the museums collection, exhibitions, publications, programs, social media platforms, website, advertising/promotions, and merchandising. Working closely with curatorial, collections, registration, retail, marketing and communications, learning and engagement, and social impact, the Rights and Reproduction Specialist secures permissions for images and other digital content, resolves issues surrounding copyright and intellectual property, and retains appropriate documentation primarily pertaining to the museums collections. This position also manages permissions extending to related museum exhibitions, publications and programs.The Rights and Reproduction Specialist will work with the museums licensing partner on licensing museum-generated materials to third parties for all media including images, text, film, and other audiovisual work. This is an important role as we prepare for the launch of the museum in partnering across departments to support our exhibitions, publications, programs, and retail strategy.

RESPONSIBILITIES

• Responds to all correspondence related to intellectual property rights and reproductions

• Assists with copyright approval between copyright holders, its representatives, and requestors as needed

• Collaborates on the development, implementation, and maintenance of a rights data management system based in The Museum System (TMS) and the museums Digital Asset Management System (DAMS)

• Updates and maintains database of activities related to internal and external copyright and permissions including status, purpose, expenditures, approvals, expiration date and procedures of renewal

• Develops and documents best practices to protect the museum from liability and maintain expertise in copyright law and IP best practices

• Assists in updating existing rights records to meet appropriate standards

• Leads the effort in guiding museum staff to learn copyright basics

• Responsible for securing Non-Exclusive License Agreements for new museum acquisitions

• Works with counsel to review rights, reproductions, and intellectual property clauses
  in all museum contracts and consults with Legal Counsel on issues that require escalation

• Liaises with other museum departments as needed for clearing images using permissions

• Conducts research to determine intellectual property rights status, including copyright and third-party rights, for all works in the permanent collection as well as works on loan

• Works with the registration team to coordinate collections photography

• Provides proper image caption/credit lines for all shared images

CORE COMPETENCIES

• Planning & Organizing - Sets clearly defined objectives; plans activities and projects well in advance and takes account of possible changing circumstances; manages time effectively; identifies and organizes resources needed to accomplish tasks; monitors performance against deadlines and milestones

• Delivering Results & Meeting Expectations - Sets high standards for quality and quantity of work; monitors and maintains quality and productivity; works in a systematic, methodical and orderly way; consistently achieves project goals

• Following Instructions & Procedures - Appropriately follows instructions; follows procedures and policies; keeps to schedules; arrives punctually for work and meetings; demonstrates commitment to the organization; complies with legal obligations and safety requirements of the role

• Adapting & Responding to Change - Adapts to changing circumstances; accepts new ideas and change initiatives; adapts interpersonal style to suit different people or situations; shows respect and sensitivity towards differences; deals with ambiguity and makes positive use of the opportunities it presents

• Achieving Personal Work Goals & Objectives - Accepts and tackles demanding goals with enthusiasm; identifies development strategies needed to achieve career goals and makes use of developmental or training opportunities.

QUALIFICATIONS

Education & Experience

• Bachelor of Arts degree in Museum Studies, Art History or a related field

• Minimum three (3) years of experience in intellectual property management, preferably within an art museum or image archive

Skills

• Demonstrated proficiency and accuracy in using MS Office products, including Word, Excel, and Outlook

• Working proficiency of Adobe Photoshop and Acrobat, FileMaker Pro, and TMS

• Excellent time management, problem solving, and analytical skills

Knowledge

• Advance knowledge of copyright law and digital asset management required

• Knowledge of photography and photographic process, including color correction, color density, and digital image file types

• General understanding of administration of museums and galleries

• Understanding of digital-imaging standards and formats

Abilities

• Ability to manage multiple work processes and projects simultaneously

• Ability to assess priorities, take initiative and work well under pressure

• Ability to work effectively and independently on a wide variety of projects concurrently, with concern for the tasks assigned, timeliness and the goals of the Department

• Capacity and organizational ability to excel in a fast-paced, diverse, multi-tasked environment and the ability to be receptive to changing priorities

Salary and titles will be assigned commensurate to the successful candidates education and experience. An attractive compensation package will be offered to the successful candidate.

Pursuant to the Lucas Museums COVID-19 Mandatory Vaccination Policy, the museum requires all new hires to provide proof of COVID-19 vaccination as a condition of employment absent an approved medical and/or religious exemption. Upon hire, all new hires will receive detailed instructions on complying with this policy. Federal, state, or local public health directives may impose additional requirements.

The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.

OUR COMMITMENT TO DEAIB

All staff at the Lucas Museum lead through a deep commitment to diversity, equity, and inclusion, both within the museum and with the communities that we serve. The Lucas Museum embraces diversity and equal opportunity. We are committed to building a team that represents and supports a variety of backgrounds and perspectives. The Lucas Museum fosters a work environment that is free of discrimination and harassment, whether based on race, national origin, gender, gender expression, religion, ethnic background, age, disability, marital status, sexual orientation, or any other criterion prohibited by applicable federal, state, or local laws. We believe that diversity and inclusion among our team is critical to our success, and we seek to recruit, develop, and retain talented people from a diverse candidate pool. Applications from traditionally underrepresented communities are encouraged.

ABOUT THE LUCAS MUSEUM OF NARRATIVE ART

As the first museum to focus exclusively on storytelling through images, the Lucas Museum of Narrative Art believes that visual storytelling can connect us and help shape a more just society. With a growing collection that encompasses artworks from across cultures, places, times, and mediums, including paintings, sculptures, murals, photography, comic art, book and magazine illustrations, and the arts of filmmaking, the Lucas Museum will explore narrative arts potential to prompt questions, invite opinions, inspire community, and move people to think about the impact of images on our world.

Co-founded by George Lucas and Mellody Hobson and led by director and CEO Sandra Jackson-Dumont, the Lucas Museum was designed by renowned architect Ma Yansong of MAD Architects with Stantec as executive architect and is under construction in Los Angeless Exposition Park. An 11-acre campus with extensive new green space designed by Studio-MLA will embrace the museums 300,000-square-foot building, which will feature expansive galleries, two state-of-the-art theaters, and dedicated spaces for learning and engagement, dining, retail, and events. www.lucasmuseum.org

MISSION AND VISION

We are a museum dedicated to the art of storytelling. Through visual storytelling, the Lucas Museum expands the role of art and museums for society. The museum inspires thought provoking ideas and conversations that are relevant within and beyond geographic boundaries. Our work radiates to catalyze more connected and empathetic spaces. The art of storytelling connects us to shape a more just society.

VALUES

Our internal and external practice is shaped by the following beliefs and behaviors.

PEOPLE FIRST

We meet people wherever they are (physically, intellectually, emotionally). Our inclusive practice connects who people are and what people find meaningful to works of art and the work of our organization.

INSPIRED

We believe that art can move you to feel, think, reflect, and act.

COLLABORATIVE

We believe that nimble thinking and working together yields exponential results.

BRAVE

We approach our work and learning with courage, creativity, curiosity, and a sense of adventure.