Genesys Engineering is a multi-disciplinary engineering firm with a dedicated Commissioning Services Group located in Kingston, NY. We have an immediate opening for Administrative Assistant. Responsibilities of the successful candidate will include:

• Support the management and compilation of commissioning deliverables and project documentation.
• Support the management of the equipment submittal review process. This includes obtaining submittals from file sharing sites and providing PDF file bookmarking as required.
• Facilitate the compilation of various plans and reports. Create the plan or report text shell and work with the project manager and Senior Staff to complete it. Provide proof-reading, reformatting and copy-editing as required to produce the final report.
• Support the compiling of documents required for the functional testing process including the local testing sheets, functional testing summary, schedule for testing, prerequisites, etc.
• Catalog construction drawings and documents. Perform required bookmarking and updating of PDF files for ease of use by project managers.
• Lead the process related to files (electronic and paper) and documentation organization throughout the office.

In addition, approximately 20% of the workload will include providing administrative support including occasional typing, filing, timesheet and expense reporting, and ordering and managing office supplies and vendors.

Qualifications

At a minimum, applicants need to demonstrate they possess excellent organizational, writing and communication skills. In addition, candidates should be proficient at an advanced level with the ability to use Microsoft Word, Excel and PDF programs. This expertise should include formatting skills, creation of bullet lists and tables, conditional formatting, bookmarking, and other skills required to produce professional, deliverable documentation. Experience with databases is preferred but not required. The successful candidate should be accustomed to and enjoy working with others in a team environment.

A college degree is preferred but not required.

General Information

The position is full time.
The position is for the Kingston, NY office.
The salary range is $40,000 to $50,000.

EEO Non-Discrimination and ADA Reasonable Accommodation Statement:
Applicants are considered for all positions without regard to race, color, creed, religion, age, national origin, alienage or citizenship status, gender, sexual orientation, gender identity, marital or partnership status, disability, military status, veteran status, pregnancy or predisposing genetic characteristics. Willdan does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If you need reasonable accommodation for any part of the application and hiring process, please notify us.

Willdan Group, Inc. participates in E-Verify.