General Job Function:

Provide General & Clerical Support to the Business Services Department, particularly Payroll (PR) and Accounts Payable (AP) as needed

Education/Training/Experience:

• High School Diploma
• Previous Office manager experience preferred

Knowledge/Skills and Abilities:

• Knowledge of Microsoft Office (Word & Excel) and Google Suite preferred, but training provided
• Knowledge of basic office equipment, including scanners, 10-key and postage machine preferred, but training provided

Resources Used in Performing Job Include (but are not limited to):

Standard office equipment and vehicle for district travel. A district car may be used or if the employee uses his/her own vehicle mileage reimbursement is available.

Physical/Cognitive Requirements:

Regularly required to walk, talk and listen. Frequently is required to stand and sit. Required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, and depth perception. Light lifting at times.

Environmental Conditions:

The noise level in the work environment is usually moderate.

Essential Job Functions:

• Create and Maintain Employee Folders
• Printing/emailing check stubs or distribution lists for employees or records
• Sort and scan all payroll documents, including extra-duty and timesheets, in a prescribed manner
• Retrieving all PR and AP files, as requested by auditors and/or management
• Prep and Review all incoming payroll-related documents for completeness and follow-up with office managers and/or admin assistants to correct any discrepancies
• Sort and distribute incoming mail
• Assist with Deposits, as required
• Clerical support, including assistance with mailouts and check and W2 distribution, as needed
• Fill in for Receptionist, as needed, to include answering and routing phone calls
• Other related duties, as assigned

Personal Accountability:

• Demonstrates reliability as evidenced by attendance records and punctuality.
• Properly notifies supervisor and/or designee of absences or tardiness.
• Begins and completes work within the allotted time.
• Consistently appears in attire appropriate to the work environment.
• Demonstrates skill in the use of equipment including its capabilities, limitations and appropriate/special application,
• Protects the District’s resources through appropriate and careful use of supplies and equipment.
• Utilizes appropriate body mechanics to aid in the prevention of muscle strain/injury.

EMPLOYMENT: Upon an offer of employment, pass a pre-employment drug test and comply with the Immigration Reform and Control Act of 1968, pass a background check and provide necessary documentation qualifications.